Administrative Assistant

Job Description

DO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com. This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney's Office.

This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Middlesex District Attorney's Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.

Primary Responsibilities

• Administrative support

• Data entry into case management system (DAMION)

• Create files, copy documents, manage internal and external mail flow

• Answer telephones, direct callers and visitors

• Manage daily schedule for individual(s) assigned to support

• Prepare letters, draft correspondence, manage spreadsheets, print reports

• Assist with communication of information and transfer of material internally and externally

Qualifications

Requirements:
• Strong written and verbal communication skills
• Ability to assess and address issues and matters in a timely fashion
• Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
• Ability to work independently and as part of a team
• Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
• Ability to accurately and timely manage and update data in an electronic case management system
• Excellent organizational and project completion skills, with a strong attention to detail
• Proven ability to meet firm deadlines
• Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
• Outstanding interpersonal skills and professional workplace etiquette
• Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
• An understanding of the role of a modern prosecutor's office within the criminal justice system and the community
• A sincere interest in the public sector and the work of the Middlesex District Attorney's Office
• A valid driver's license, as travel across Middlesex County may be required
• A background check is required

Preferred Qualifications
• Bachelor's degree
• Prior experience working in a professional office environment
• Experience with the Commonwealth's DAMION case management system
• Experience working with spreadsheets, proper formatting, data sorts & data base queries