Administrative Assistant

Title: Administrative Assistant

Location: Palma, Balearic Islands or Madrid, this is a fully-remote position

Reports to: Director of Operations and Co-Founders

Company:

Sagana is a global impact investment advisory firm working to unleash the potential of people, capital, and business to improve human and planetary health. We are passionate about advising, investing in, and growing companies that are successfully solving some of the biggest challenges of our time - and to helping other investors to do the same. We leverage decades of experience in private equity, impact advisory, and entrepreneurship to scale big ideas that create an abundant, thriving world for all.

Our name means “Abundance” in Tagalog, and this is core to who we are. To learn more about what sets us apart, check out our video: Sagana - Unleashing Potential

Summary:

We are seeking a detail-oriented and proactive Administrative Assistant to support our global operations and our co-founders This role is crucial in ensuring the smooth and efficient functioning of our office activities across different time zones. The ideal candidate will possess strong organizational and communication skills and be comfortable working in a remote environment.

Key Responsibilities

Office Administration:

- Provide general administrative support to the team, including scheduling meetings, managing calendars, and organizing documents.

- Assist in the preparation and editing of correspondence, reports, and presentations.

- Maintain electronic filing systems, ensuring accuracy and confidentiality of information.

Communication and Coordination:

- Act as a point of contact for internal and external communications, ensuring timely and professional responses.

- Coordinate and facilitate virtual meetings and events, including setting up video conferences and managing logistics.

- Liaise with team members across different time zones to ensure seamless communication and coordination.

Project and Task Management:

- Assist in the planning and execution of special projects and initiatives, tracking progress and ensuring deadlines are met.

- Support the team in managing multiple tasks and priorities, providing timely updates and follow-ups.

Operational Support:

- Handle administrative tasks such as expense reporting, invoice processing, and travel arrangements.

- Order and manage office supplies and equipment for remote team members as needed.

- Assist with onboarding new employees, including setting up accounts and providing necessary information.

Data Management:

- Maintain and update databases and contact lists, ensuring accuracy and completeness.

- Conduct basic research and compile data to support team projects and initiatives.

Qualification and Skills

· Previous experience in an administrative role, preferably in a remote or globally distributed environment.

· Experience in the finance or investment sector is a plus.

· Excellent organizational and time management skills with a keen attention to detail.

· Strong written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and familiarity with digital collaboration tools (e.g., Zoom).

· Ability to work independently and collaboratively in a remote setting.

Attributes:

· Proactive and adaptable, with the ability to manage multiple tasks and priorities effectively.

· High level of professionalism and discretion, especially when handling sensitive information.

· Comfortable working across different time zones and with diverse teams.

Values: 

Our shared values guide all that we do: 

Courage - Is what empowers us to think differently, ask difficult questions, speak our minds, act on what we believe in, and find opportunities that others don’t always see 

Authenticity - Is what guides us to bring our whole selves to our endeavors and not hide behind a mask. It brings out our honesty, creativity, and enthusiasm that allows us to use our full potential in delivering our work 

Respect - Is the foundation of all relationships – with ourselves, our clients and partners, our colleagues, our communities, and our planet 

Responsibility - Is what we take for the world in which we live. We hold ourselves accountable for the decisions we make and the actions we take as people and as a company every day 

Excellence - We are committed to being our best. Because creating a better future takes more than good intentions. 

Inclusion: 

We are actively creating a workplace where authentic communication, collaboration, and inclusion enable people to become their best selves both personally and professionally while having a career with purpose and impact.

How to apply:

Please refer all questions regarding the position to Wendy Foster, Recruiting Director - SAGANA

Please note losing date for all applications is Wednesday 25th September 23:59 CET