Administrative Assistant - Experienced/Senior

Key Activities 

Uses strong teamwork, strict confidentiality, and careful judgement to communicate and build relationships, while gaining an understanding of different Bank, System, and TSD program functions. Areas of primary focus include, but are not limited to: 

• Schedule Management: proactively consult and advise leadership on their short and long-term scheduling priorities and maintain and monitor emails for designated leadership staff.  

• Meeting/Event Support: coordinate, schedule, and facilitate meetings/event planning (in-person and remote) details including, but not limited to, coordination with Conference Center team regarding room reservations and setups, catering, and audio-visual needs. Prepare meeting agendas and presentation materials in consultation with business leaders.  

• Communication: gather complete and relevant information, utilizing knowledge of processes and procedures, to respond to or refer inquiries to appropriate contact. 

• Travel Coordination: arrange travel (i.e., airline reservations, hotel accommodations, ground transportation, and possible conference registration), prepare travel itinerary for traveler, and submit travel reimbursements in accordance with established policy/guidelines. 

• Record/File Management: maintain/update various reference documents or policies, department record filings systems and/or leadership files (paper or electronic), while adhering to record retention guidelines.  

• Perform various duties such as coordinating the purchase of office supplies, assisting with the onboarding needs of new/transferring employees, providing back-up support to other administrative assistants on the team and other duties as assigned.  

 
Requirements 

• Typically requires at least one year of relevant experience; three or more years of experience is preferred. 

• High school education or GED required. 

Preferred Qualifications 

• Ability to work autonomously 

• Highly organized and detail oriented 

• Possesses a relationship building and learning mindset 

• Experience with broad range of Microsoft Office suite of applications including Teams and SharePoint 

• Previous Information Technology experience a plus