Administrative Assistant / Receptionist

We are an established, experienced bathroom, window and sunroom company seeking a cheerful, responsible person with a bubbly personality to act as a front desk receptionist, administrative assistant, and sales assistant in our new showroom.

Responsibilities:
• Answer phones and route calls to specific people or take messages
• Respond to queries about the company by email and/or telephone

• Keep CRM up-to-date with new prospects
• Set appointments for our sales team

• Create sales presentation packets for upcoming appointments

• Greet visitors warmly and make sure they are comfortable in the showroom
• Ensure office/showroom area is tidy and organized
• Monitor and distribute incoming faxes/prints
• Update spreadsheets in Google Docs/Excel
• Open, sort and distribute mail 
• Communicate with contractors and vendors as needed
• Overflow/assistant to employees 
• Prepare and send out catalogs, literature and any outgoing mail

Position will be supplied with a lead flow chart and will know the process we will go through with every lead that gets turned into a sale. Position will organize sales representatives calendars accordingly. 

After job is completed, and the cleaning has taken place, schedule appointments for sales rep to go out to job and take after photos and collect referrals. 

Qualifications:
• Must have High School Diploma
• 2 to 3 years office experience in an administrative role with increased responsibility preferred
• Strong working knowledge of Google, Excel, Outlook and MS Office. 
• Exceptional interpersonal and communication skills
• Must be detail-oriented and have strong organization skills 

• Ability to multi-task while still retaining attention-to-detail
• Demonstrated ability to identify issues and develop solutions
• Demonstrated ability to interact appropriately with various personalities
• Must be a self-starter that is dependable, and honest

This is a unique opportunity for someone who thrives in a fast paced environment and excels in proactively assisting others. 

Let’s talk about what we can offer each other! Call 801-532-2000 to schedule an interview or stop by our office, between M-F from 8am-5pm at 342 W 3000 S in South Salt Lake.