Birth Registrar/Surgery Scheduler

Primary City/State:
Chandler, Arizona

Department Name:
Women's Svcs-Hosp

Work Shift:
Day

Job Category:
Administrative Services

A rewarding career that fits your life. Those who have joined the Banner mission come from all walks of life, united by the common goal: Make health care easier, so life can be better. If changing health care for the better sounds like something you want to be part of, apply today.

Welcome to Banner Ocotillo Medical Center. It's our privilege to be the newest Banner Hospital, serving the Chandler community and surrounding area! As a people centered facility the focus of our Banner Ocotillo Women and Infant Services department is family! This state-of-the-art service line allows families to seamlessly move through their birthing experience. From the moment our families enter one of our triage rooms, moving to one of 6 fully equipped L and D rooms and finally resting in one of 18 AP/PP private rooms they will feel the difference. Successful candidates will have the opportunity to cross train and expand their specialty skill set. Having a mastery of professional communication and a desire to teach peers are considered essential skills. This facility is open to midwives and Doulas, our level two special care baby unit will be staffed 24/7 with nurse practitioners.

As a Birth Registrar/OB Scheduler, you will be responsible for assisting new parents in completing the Birth Certificate packets for their new arrivals! You will be assisting in completion of these packets by compiling health history, prenatal care information and education resources. This role is perfect for those who possess excellent customer service skills combined with great ability to multitask and pay attention to detail. This is a part-time 20 hours day shift position, 8am-6:30pm. Must be flexible to work Thursday and Friday.

Banner Ocotillo Medical Center is a new, comprehensive medical center located in Chandler, AZ. The hospital has 124 beds with ample shelled space for future growth. The hospital offers key inpatient and outpatient services, such as emergency care, intensive care, endoscopy, cardiac catheterization, imaging, surgical and women's services. The hospital utilizes cutting-edge technology to improve safety and quality, including robotic surgeries, UV disinfecting lighting, and smart devices for all caregivers.

POSITION SUMMARY
This position is responsible for scheduling surgeries or procedures using a computerized scheduling system. This position is also responsible for completing birth certificates as required by the state using the electronic birth certificate programs; completes paternity affidavits, fetal death certificates, death certificates and maintains pertinent hospital records. May enter patient charges, orders, and other pertinent information into the system and compile and report statistical information to management. The incumbent may act as an office liaison for department staff, physicians, and patient families. Notarizes documents as needed.

CORE FUNCTIONS
1. Coordinates case times for elective, urgent or emergent surgeries or procedures in a computerized scheduling system. Verifies and reviews physician privilege status prior to scheduling. Interfaces with medical staff office to maintain log of current privilege status and maintains confidentially of all information. May acquire and maintain physician preference information and staff roster.

2. Acquires authorization numbers, History and Physicals, results of laboratory tests and verifies that they are current. Orders previous medical records for the day of the procedure, when necessary. Arranges for pickup and delivery of instruments and equipment and completes all necessary paperwork.

3. Types and prints physician orders for multiple physicians and departments. Schedules and maintains physician block time, and block time releases. Enters physician's orders for lab, blood bank, medical imaging, and cardiology. Enters results of diagnostic tests, patient registration information and patient charges. Compiles data and prepares statistical reports for management.

4. Conducts charge management audits for assigned area. Reconciles charge packet information with the audit. Identifies missed or incorrect charges and corrects when appropriate.

5. Interviews parents and reviews medical record to correct information for birth/death certificates or paternity. Educates parents on state vital statistic legalities and processes with regards to birth, death, social security and paternity. Assists parent in accurately completing paternity affidavits assuring compliance with Arizona state laws.

6. Records birth and death certificates and reports per state guidelines. Notarizes and records documents following Arizona state laws. Maintains accurate hospital records (i.e. birth certificate worksheets, baby name up-dates).

7. Acts as a receptionist to assigned unit; answers phones, relays message. Greets and directs patients, visitors, physicians, and families and answers questions about policies and procedures. Acts as a liaison among nursing units, physician and staff to relay patient data. Screens requests for patient information and refers to appropriate staff. Records and types minutes of staff meetings, when required. Prepares and distributes staff call roster each month.

8. This position has responsibility for scheduling surgeries and procedures and maintaining a smooth workflow in the area. Must be able to work with minimal supervision, under stressful situations, set priorities and maintain highly confidential information. Customers are patients, family members, physicians, other staff, representatives from the State office, and other hospitals.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

Requires skills and abilities typically attained with two years of medical clerical experience; preferably in a hospital central scheduling or physician office scheduling setting. Knowledge of medical terminology is required. Also requires knowledge of payor contract terms and processes. Must possess excellent organizational skills, as well as effective human relations and communication skills. Requires effective teamworking skills and the ability to meet deadlines and productivity standards.

The position requires knowledge of word processing and spreadsheet software and the ability to use computerized systems. Must possess the ability to maintain accurate statistical records, gather data, and produce reports.

PREFERRED QUALIFICATIONS

Additional related education and/or experience preferred.

EEO Statement:

EEO/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

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