Contracts Administrator I, Associate

Worker Type

Regular

Job Description
 

Summary
The Contracts Administrator I, Associate provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE) systems. Attention to detail and time management is key in this role.

Position Responsibilities

• Performs a wide variety of administrative functions required to support the Contracts business area that include, but are not limited to:

  • Tracking contract authorizations and correspondence

  • Interfacing with several cross-functional team members to obtain information.

  • Maintaining detailed and organized contract files

• Prepare contract brief and modification packages for internal processing

• Preparing contract change notices

• Reviewing data deliverables for Contract Data Requirements List (CDRL) submission.

• Work with Data Management for submission of CDRLs to customer as directed.

• Receive and Verify documentation required for GSI/CSI, internal QA and shipping

• Loading IUIDs as required per contract into PIEE

• Prepare all ‘Move to ship’ packages and coordinate per contract requirements

• Other duties as assigned

Basic Qualifications (Required Skills & Experience)

• High school diploma or GED equivalent is required

• Minimum 2 – 4 years direct relevant experience with high volume data entry in ERP systems (Oracle is highly desired) or equivalent combination of education, training, and experience.

• Experienced in managing simultaneous projects and meeting deadlines

• Experienced and proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat as well as basic computer skills

• Demonstrated proficiency in shifting priorities

Other Qualifications & Desired Competencies

• Associate degree or higher is preferred

• Prior experience in an aerospace/defense/government contracting environment is preferred

• Demonstrates willingness and competency in learning multiple software programs

• Skilled at multi-tasking and prioritization of workload with a strong attention to detail

• Demonstrates personal initiative and ability to work independently yet be a team player

• Consistently supports and aids multiple partners, managers and peers at any given time

• Demonstrates high organizational skills and conducts business in a professional manner

• Process-oriented, results and deadline-driven

• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

• Displays strong initiative and drive to accomplish goals and meet company objectives

• Takes ownership and responsibility for current and past work products

• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

• Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)

• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

The salary range for this role is:

$23 - $32

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.