CTD Executive Associate II

Working with Us

Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Title: CTD Executive Associate II

Location: Warren, NJ & Summit, NJ

At Bristol Myers Squibb, we are inspired by a single vision - transforming patients' lives through science. In oncology, hematology, immunology, and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contributes to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Cell Therapy is one of the most groundbreaking new forms of cancer treatments being studied today. With therapies only in their infancy and BMS's continued investment in our Cell Therapy capabilities, the growth potential of this science, your career, and the ability to help patients are incredible.

The CTD Executive Associate II must be proficient in all aspects of corporate administration, including having exceptional skills for managing active calendars of appointments, managing cost center budgets, composing, editing, and preparing correspondence which will include confidential information, arranging complex and detailed travel plans, itineraries, agendas for both domestic and international travel, meeting coordination, event management, situational leadership and helping to make Cell Therapy Development (CTD) a place where our people can thrive.

The primary focus of this role will be to provide administrative and organizational support to the CTD organization, particularly to several senior leaders in the CTD org. CTD is a large organization with staff across multiple locations: Seattle WA, Summit NJ, Warren NJ. The successful candidate will provide on site support in both Summit and Warren, NJ locations and will work and collaborate with the CTDO Administrative network to build community in supporting the mission. The candidate must have demonstrated ability to advise and provide guidance for administrative and logistical issues that arise daily. Exceptional organizational skills, a strong sense of urgency, consistent promptness, and familiarity with budgeting processes and training is essential to this role. This position will require a min of 10 years in executive administrative support.

Critical to this role are excellent self-initiation, interpersonal awareness, communication, coordination, and time management skills, with a focus on engaging and supporting others. Extensive experience working with dynamic matrix teams and the ability to adapt to changing priorities is imperative. A great aptitude for applying judgment, decision-making, and organizational skills in a proactive manner will be part of the daily process. This job also requires flexibility to be available as needed and highly responsive. Candidate must be able to resolve conflicts in a creative and thoughtful manner with the highest level of attention to detail and expediency.

Key Responsibilities:

The primary focus of the CTD Executive Associate is to provide administrative and organizational support to the CTD organization, particularly to several senior leaders in the CTD org and demonstrate a mastery of the executive associate function, including a strong presence internally and externally with a high level of professionalism by:

• Performing highly diverse administrative duties that involve high-level contacts and exposure to sensitive information necessitating considerable use of confidentiality, tact, diplomacy, discretion, and judgment.
• Work directly with the CTD Leadership team and extended LT, CTDO Leadership team, and GPS Leadership Team as warranted.
• Collaborate closely with the Seattle-based CTD exec admin to ensure consistent administrative management and practices across the CTD LT.
• Proactively maintaining calendars for the assigned senior leaders, including looking ahead at schedules, events, and needs of manager/team, anticipating conflicts, problems, and issues, and taking appropriate steps with minimum assistance from the supervisor
• Assuming primary responsibility for coordinating monthly/quarterly CTD Town Halls or various communication activities, including all logistics for local and international participation, presentation material, A/V, etc.
• Support staff and department meetings, and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and collection and distribution of pre-reads, and appropriate archiving of information.
• Scheduling internal and external meetings, arranging travel including international aligned with Corporate guidelines, pro-actively reviewing and refining travel arrangements
• Prioritizing activities and taking action based on an understanding of department objectives, customer needs, and BMS business strategy. Handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
• Support the maintenance of SharePoint sites, OneNotes, communication mailboxes, or other channels that enhance CTD LT productivity and engagement.
• Maintains a positive attitude, a high level of productivity, and is adaptable and helps to create an environment where our people can thrive
• Demonstrates and inspires confidence and trust of others. Maintains the highest standards of personal integrity and discretion. Shows consistency between words and actions. Has a consistent track record of delivering on commitments. Presents the facts fairly and openly without bias. Acts in the best interest of the business even when in conflict with own self-interests. Deals constructively with own failures and mistakes. Seeks feedback to improve performance. Adapts behavior in response to feedback and experience. Pursues opportunities to develop oneself. Demonstrates awareness of own strengths and weaknesses. Effectively enables others to navigate in ambiguous situations.

Qualifications & Experience:

• Diploma, college degree
• Extensive experience in providing executive level support and assistance at the highest corporate levels. 10 years of supporting executives is preferred
• Demonstrated relevant experience with Microsoft Office Suite, Outlook, Calendar, SAP and a general understanding of IT
• Excellent organizational, record keeping and communication skills (oral and written) including ability to draft correspondence upon request of manager
• Must be able to establish office systems and processes
• Must have ability to handle multiple projects, prioritize competing demands and requests by taking initiative to adjust or change priorities and must be able to work independently
• A strong work ethic to generate high quality work under tight deadlines.
• Must have a can-do attitude, be resourceful, and have an approachable demeanor.
• Ability to anticipate and be proactive is critical
• Experience working within the biotechnology or life sciences sector desired

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VETERAN

If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as "Transforming patients' lives through science™ ", every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

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