Executive Administrator

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

This position will be responsible for a broad range of executive administrative and support duties for a senior member of Visa People Team. The successful candidate must possess the ability to stay several steps ahead and anticipating the needs of an extremely busy executive. We are looking for someone who takes great pride in being an Executive Assistant and who will serve as an ambassador for Visa and the People team.

Essential Functions

• Perform administrative support duties, including but not limited to drafting correspondence, preparing meeting materials and other documentation as requested
• Manage scheduling of staff and individual meetings, teleconferences, team off-sites, and other events
• Expertly manage travel bookings, both international and domestic and submission of expense reports through expense systems
• Event planning including facilities coordination, catering, offsite venue research and booking, managing RSVPs
• Expertly prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must
• Assist in onboarding new staff
• Track and send reminders for training, events and compliance tasks
• Attend and capture notes and actions in meetings
• Find and organize training, both group and individual
• Management of shared team information and resources on intranet and or portals
• Other administrative duties as may be assigned from time to time

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week determined by leadership site with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications

• Must have a High School diploma or equivalent or relevant work experience

Preferred Qualifications

• 2 or more years of work experience
• Demonstrates excellent leadership and professional presence with a confident and approachable personality
• Possesses strong communication skills, written and verbal, with the ability to effectively communicate and collaborate with a diverse range of people and job functions
• Demonstrated strength in multi-tasking and prioritizing work. Detail-oriented and highly organized
• Ability to organize and prioritize across competing priorities
• Highly advanced MS Office skills and technologically savvy in Word, Outlook, Excel & PowerPoint Additional experience with expense and procurement systems would be ideal
• Must be a self-starter and able to work with little or no supervision.
• Ability to effectively and successfully respond to problem situations
• Highly proficient in organizing worldwide travel

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 53,500.00 to 73,500.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.