Executive Administrator

Marcus & Millichap has an exciting opportunity for a results-driven Executive Administrator to join our team! This role supports the Eastern Division Chief Operating Officer. The ideal candidate will possess a demonstrated track record of successfully supporting executive leaders, with the ability to work both collaboratively and autonomously to anticipate needs, resolve challenges, and execute deliverables.

The anticipated salary range for candidates who will work in Manhattan, NY is $115,000-$130,000/annual. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states. 

Responsibilities:

• Provide day-to-day tactical and strategic project administration support to the Eastern Division COO.
• Collaborate across departments to ensure milestones for business objectives and goals are successfully executed.
• Swiftly resolve issues and remove obstacles, ensuring projects are delivered timely and with exceptional quality.
• Monitor progress against goals and objectives, providing regular updates on key metrics and progress to the Eastern Division COO and other key stakeholders.
• Coordinate, compile and disseminate information and updates to team members and stakeholders as required.
• Facilitate seamless communication between the Eastern Division COO’s office, internal departments, and external organizations, while fostering credibility, competence, and trust.
• Drafts and designs various correspondence and communications ensuring accuracy and clarity.
• Effectively prioritize conflicting needs and priorities, often managing tight and competing deadlines.
• Perform other tasks and duties as assigned.

Qualifications:

• Bachelor’s degree in business administration or related field.
• Minimum of 5 years related work experience.
• Must have prior experience managing projects end-to-end.
• Strong interpersonal skills, demonstrating a proven ability to build trusting relationships within large, matrixed organizations, as well as with external agencies and vendors.
• Proven ability to handle and maintain confidential and sensitive information with discretion.
• Exceptional oral and written communication with the ability to create clear and concise memos and create effective presentations.
• Strong sense of urgency with a commitment to quality and follow through.
• Strong business acumen, decision-making, negotiation and influencing skills.
• Must be a self-motivated individual with the ability to manage multiple and competing priorities in a fast-paced environment.
• Advanced technology proficiency, particularly adept with the Microsoft Office suite.
• Proactive and resourceful with the ability to work independently.
• Previous commercial real estate experience is a plus.