Executive Assistant

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.

Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise. 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Read on to see how you can shape the future, win as a team, and grow with us.

About the role

Are you an extremely organized, autonomous, fast execution, resourceful, rigorous person, able to work in a team and also under pressure? Do you love to laugh, don't take yourself seriously and have an interest in human resources?

Then this opportunity is for you!

What you'll do here:

• Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow-ups and mail.

• Provide support to the management team.

• Plan, coordinate and organize team events, meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow-up of items to be executed, liaison with guests and other needs). Participate in team meetings when necessary.

• Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.

• Participate in the drafting and layout of certain documents, presentations and reports. Ensure the quality and accuracy of information.

• Participate in various projects of the Human Resources team.

• Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.

• Perform any other administrative tasks

What you bring to the table:

• College degree (DEC) in business administration or secretarial work or a certificate in human resources

• More than 7 years of experience in a similar role

• Advanced level of knowledge of the Office suite (including excellent knowledge of PowerPoint), email and calendar management

• Excellent communication skills and fluency in French and English

• Strong organizational and time management skills

• Ability to work in an agile, fast and constantly changing environment

• Ability to manage multiple tasks at once

• Exercise discretion and confidentiality

• Excellent team spirit and collaboration

• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country

• No Canadian work experience required, but must have authorization to work in Canada.

#LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.

If you are an employee of Intact or belairdirect, please apply for this role on Contact People.