Executive Assistant

This individual is a consummate professional who is highly organized, has extreme attention and the ability to proactively identify and independently resolve problems. This individual must also be a highly resourceful professional that thrives in a fast-paced environment, must have exceptional organizational skills, and expereince in building strong working relationships. They must always maintain the highest level of professionalism even in times of great demand and be able to handle a wide range of responsibilities, while executing tasks in a confidential manner.

REQUIRED SKILLS:

• The ideal candidate should have a minimum of 3-5 years’ experience as an executive assistant at the C-level.

• Can successfully handle complex global travel and logistical arrangements with minimal notice.
• Ability to prioritize, work independently, and manage multiple simultaneous assignments and a broad scope of responsibilities.
• Anticipates issues before they happen and plans option-based contingencies.
• Hard working, highly efficient, and detail oriented while maintaining accuracy in performance.
• Strong computer skills including experience using the Microsoft suite of software products (Outlook, PowerPoint, Word, Excel and Teams).
• Superior oral and written communication skills demonstrated with both clients and the C-level.
• Strong problem-solving skills, exhibiting good judgment when making decisions.
• Self-motivated, possessing a positive “can-do" attitude and desire to help others, where schedules permit.
• Knows when/how to be assertive to get things done and can effectively work in a space of autonomy.
• Quick to respond to requests and completely dependable on follow-through.
• Demonstrated ability to handle sensitive, confidential information.
• Versatile individual with a high standard of integrity.
• Ability to work well under pressure and with a sense of urgency while maintaining composure.

PRIMARY RESPONSIBILITIES:

• Support three C-level executives and be apart of an EA team supporting nine C-level executives.
• Calendar management; anticipate calendar risk & plan contingencies with multiple options. Must have an ability to clear conflicts with little or no direction.
• Travel arrangements, including flights, hotels, ground transportation, guest travel, etc.
• Clerical duties (answer phones, data entry, filing, etc.).
• Interact with service providers (hotels, car service, etc.).
• Pro-actively anticipate executives’ needs.
• Support executive team with other duties/projects as required.
• Ensure a positive, professional experience for meeting guests & customers
• Prepare expense reports and have a working knowledge of the Concur expense and travel platform.
• Organize and execute events, such as lunches, dinners, meetings, trainings, conferences, etc.
• Develop and maintain a knowledge of the organization.

Work Hours and Travel Schedule:

• This role is supporting C-level, which therefore requires planned and unplanned occasional work outside of the 40-hour work week. This could include working the occasional weekend and evenings.
• Occasional business travel to support executive activities.

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