Executive Assistant

Executive Assistant

Part time, ongoing position (30.4hours per week)

Elsternwick (Women's Mental Health) & Malvern (Research Precinct) locations

Salary range $45-$49 per hour + 12.5% superannuation

Cabrini offers:

• Tax savings - Salary packaging up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits

• Attractive remuneration with guaranteed annual increases + 12.5% superannuation + 17.5% leave loading

• Discounted private health insurance and discounted Myki Commuter fares available

• Enjoyable workplace culture in a values driven organisation with training and support provided

How you will make an impact

As an Executive Assistant, you will be responsible for the provision of high level, confidential administrative and executive support to the Chief of Mental Health & Outreach, Group Director Identity & Mission and the Group Director Cabrini Research. Key to your success in this role will be in ensuring the efficient management of time, resources and information, while offering compassionate, competent service within the framework of the Mission, Values and Vision of Cabrini.

Key responsibilities will include:

• Maintaining electronic diaries, scheduling meetings and appointments and arranging suitable meeting rooms, venues and catering.

• Preparing and coordinating the production of documents including briefing papers, reports, agendas, minutes and other material for various meetings.

• Organising travel and accommodation for conferences, seminars and meetings.

• Receiving, screening and relaying telephone calls and enquiries and attending to incoming mail.

• Preparing and replying to correspondence and maintaining a current coordinated filing system, including an electronic filing system for all documents.

What you will bring to the role

The successful candidate will have previous experience as an Executive Assistant in a senior role in healthcare and/or other relevant organisation.

You will also have the following:

• Proven diary management capabilities to manage the schedule of three executives including internal and external meeting preparation.

• Advanced computer skills in Microsoft Suite including Word, Outlook and PowerPoint as well as Microsoft Teams/Zoom and Adobe. Experience with other systems such as Diligence, JDE, KRONOS/Dimensions would be highly regarded.

• Demonstrated high level minute taking skills and attention to detail with efficient management of time, resources and information.

• High level of interpersonal skills with the ability to communicate effectively at all levels and maintain confidentiality in all matters.

• Ability to show initiative as well as exceptional organisational skills to prioritise effectively to meet deadlines.

• Ability to work well both autonomously and in a team environment.

• Relevant administrative qualifications would be highly regarded.

To view the full position description click here

Enquiries to: Claire Bulbul, Chief Executive Office & Board Manager 9508 1409

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s south east. Inspired by the mission and ethic of care of the Cabrini Sisters, we have been providing quality, compassionate care to our community for 75 years.

There is something special about Cabrini. Wherever we work, we are compassionate, connected people transforming lives together. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.

Cabrini is an equitable and inclusive employer and is committed to providing a safe environment for children and vulnerable people.

Our values: Compassion - Integrity - Courage - Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for Influenza and COVID-19 (including boosters), plus a Working with Children Check (WWCC) may also be requested.