Executive Assistant

Company Overview 

Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property management firm to one of the most trusted allies in real estate. Asset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions.   

Asset Living is a fast-growing company made up of talented individuals from diverse backgrounds that differentiate us and help us drive innovation and results for our clients and communities across the US. At Asset Living, we wholeheartedly believe 'Together We Lead, Together We Succeed. We empower each other to lead by example, collaborate, and evolve – inspired by our belief that we can continually improve as individuals and as an organization. Together, we create an environment where every voice is heard, every idea is valued, and every individual experiences opportunities to grow as our company grows. When you join Asset Living, you become part of a dynamic team that thrives on unity, unique talents, and a universal culture of winning.    

Recognized as one of the nation's Best and Brightest Places to Work and ranked in the NMHC top 50 professionals, join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO). Together, we lead the way, and together, we achieve excellence in all that we do. Join a workplace where success is a collective journey and leadership is a shared responsibility.   

Executive Assistant

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. In this role, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and effective communication within the organization. The ideal candidate will possess exceptional multitasking abilities, strong attention to detail, and excellent communication skills.  

Essential Duties & Responsibilities

•    Provide administrative assistance to executives including managing calendars, scheduling appointments, and organizing meetings. 
•    Screen and direct phone calls and emails, respond to inquiries, and coordinate correspondence on behalf of executives. 
•    Arrange travel itineraries, accommodations, and logistics for executive travel, including flights, hotels, and ground transportation. 
•    Prepare agendas, materials, and presentations for meetings, record meeting minutes, and follow up on action items as needed. 
•    Handle expense reporting and reimbursement processes for executives, ensuring accuracy and compliance with company policies. 
•    Assist with special projects as assigned and presentation preparation. 
•    Maintain confidentiality and discretion in handling sensitive information and communication. 
•    Coordinate with other administrative staff and departments to facilitate efficient workflow and support cross-functional initiatives.

Education & Experience

•    High School Diploma or Equivalent required. Bachelor's Degree preferred
•    Ability to understand and perform all on-site software functions; basic computer skills required
•    3+ years in a similar Executive Assistant, office administration or customer service related position
•    Experience with calendar management, coordinating travel arrangements and expense management
•    Proficiency in the Microsoft Office Suite including Outlook, Word and Excel

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.

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