Executive Assistant

Role Overview

We are looking for a dedicated, resourceful, and proactive Executive Assistant to support our CEO. The EA will also work directly with internal and external stakeholders to build a long-lasting, once-in-a-generation business! As an Executive Assistant, you should be a great problem solver who is digitally savvy and energetic and who can anticipate forthcoming situations. In this role, no two days will be the same, and you will be responsible for undertaking a number of duties in an organized and timely manner to ensure smooth functioning across a handful of teams.

**This position is required to be onsite in the Palo Alto, CA area**

Responsibilities

• Partner closely with the CEO to keep him informed of impending commitments and to follow up as necessary while keeping an eye on the internal and external challenges
• Speak with senior executives, board members, and others directly and on behalf of the CEO about issues pertaining to the organization's initiatives and operations
• Prepare and professionally format memos, emails, presentations, and reports used in internal and external communication and uphold strict confidentiality
• Manage the CEO’’s executive calendar to schedule meetings and control the flow of information in a timely and accurate manner
• Provide administrative and analytical support to alleviate and help with the difficult intricacies of various tasks
• Serve as the CEO’s main point of contact for managers, staff, customers, and other external partners
• Perform a wide range of administrative responsibilities, including scheduling and calendaring meetings, maintaining an active calendar, writing and preparing notes, setting meeting agendas, and monitoring and responding to emails
• Prioritize competing demands, take prompt and proactive action in all situations, follow through on tasks until they are successfully completed while working on deadlines
  

Skills/Qualifications Required

• 8+ years of prior relevant experience working directly for executive level staff
• Experience working with G&A functions would be preferred
• Strong organizational, project, and time management skills
• Problem-solving skills with impeccable multi-tasking abilities
• Discretion while managing multiple priorities and administrative coordination
• Highly self-motivated and capable of managing a demanding workload in a fast-paced environment 
• Excellent verbal and written communication skills
• Strong attention to detail
• Advanced GSuite and MS Office skills, plus hands-on experience working with Google Sheets and Google Slides
• A propensity for learning quickly to become proficient in firm-specific software and applications