Executive Assistant

Be Biopharma is seeking a dynamic and pro-active Executive Assistant. In this position, you will report to and support the CEO along with other members of the executive team. The person in this role will be an integral contributor, acting as the organizational and communication hub for the department and working collaboratively with other departments. This candidate will have extreme attention to detail as well as the ability to multi task and manage competing priorities. This is an exciting opportunity to be part of a foundational team and help build Be Bio!

Role & Responsibilities:

• Coordinates executive calendar, meetings, schedule, travel arrangements, expense reports and prepares necessary materials.  Consults with executives as needed to solicit information, provide critical updates and to coordinate information and priorities. Exercises tact, diplomacy and discretion in written and verbal communications. 
• Plans, organizes and compiles data.  Analyzes needs and problems, researches facts, determines approach, and organizes and coordinates information retrieval and documentation procedures. Exercising creativity, initiative and an understanding of the executive’s and departmental objectives.  May independently prepare communications, budgets or data. Ensures accuracy of data and sources, and researches questions or problems demonstrating a sound knowledge of the technical specialty area(s) and general corporate policies and operations.
• Prepare for Board materials, coordinating preparation meetings, and managing the BOD meeting schedule
• Provide company communications support- coordinate activities with internal/external key stakeholders.
• Independently performs special projects that require a combined knowledge of administrative needs and technical operations.  Selects appropriate resources and analyzes data as required i.e. budget projects, Advisory boards, event planning etc. Develops recommendations for executive approval and may assist with the implementation of contractual agreements or compliance activities.
• Responds to a wide variety of requests for information, policies and procedures, and executive action. Analyzes needs and problems, and determines approach and priority. Exercises tact, discretion, and an understanding of technical and organizational materials, issues and impact. Takes initiative to research technical or outside of policy questions. Evaluates and refers matters for appropriate handling, and coordinates, compiles and documents relevant data and background information to support executive decision making or problem resolution. Works with highly sensitive, time sensitive and confidential information

Minimum Experience, Education, and Specialized Knowledge and Skills:

Must thrive in a fast-paced, growing, and innovative environment where flexibility, resourcefulness, resiliency, and communication skills are key. Excellent interpersonal skills, ability to develop important relationships with your stakeholders, and being an all around good company citizen are essential.

• BA/BS and 8+ years related experience. Biotech or Pharmaceutical experience is preferred.
• Previous experience supporting C-level executive is required, CEO support is preferred.
• Experience with preparing Board materials, coordinating preparation meetings, and managing the BOD meeting schedule required.
• Prior executive assistant experience working in a busy, high-growth and fast-paced environment.
• Strong computer skills, in particular Microsoft Outlook, Word, Excel and PowerPoint.
• Administrative competence (typing, scheduling, e-mailing, coordinating calendars, copying)
• Top-notch organization skills with strong attention to detail.
• Experience working with all levels of management and consulting with key business stakeholders. An ability to influence for greater outcomes.
• Strong team player that has a customer service approach and is solution oriented who partners well, develops, and preserves positive relationships across the organization.
• Possesses strong written and verbal communication skills.