Executive Assistant

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Job Summary

The Executive Assistant to the China HRVP will provide high-level administrative support to the executive, ensuring smooth day-to-day operations and facilitating effective communication. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Accountabilities:

Admin Support

• Manage the HR VP's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports and other documents as needed.
• Handle incoming/outgoing communications, including emails and phone calls, on behalf of the HR VP.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange travel itineraries and accommodations for the HR VP and global visitors as needed.
• Process expense reports and ensure compliance with company policies.
• Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.

Event Coordination:

• Plan and coordinate HR-related events, such as off-site sessions, workshops, and engagement activities.
• Manage logistics, including venue selection, catering, POPR process and participant communication.
• Collaborate with HR team members and other departments to ensure alignment and success.

General Support:

• Provide support to other HR team members and perform administrative tasks as assigned.
• Act as a liaison between the executive, team members, global visitors, and external stakeholders, ensuring effective communication.

Qualifications:

Bachelor's degree in English, Business Administration or a related field preferred.

Proven experience as an Executive Assistant or similar roles, preferably supporting senior Executives.

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Discretion and confidentiality in handling sensitive information.

Ability to work independently and as part of a team.

Strong attention to detail and problem-solving abilities.

Competency:

Comfortable working with ambiguity

Excellent learning ability, action bias and proactive

Self-starter with excellent communication skills and ability to manage multiple priorities in a fast-paced environment.