Executive Assistant to COO

RESPONSIBILITIES

• You have a knack for organization and will keep your executive on track and on time by managing their schedule, calendar, and global travel arrangements (Must have extensive experience in scheduling domestic and international travel and all that goes with it)
• Note taking during calls and meetings as needed
• Ownership of Email and other correspondence internally and externally for COO
• Prepare invoices, reports, memos, letters, financial statements, and other documents
• Prepare agendas and make arrangements, such as coordinating catering and other scheduling duties for meetings, lunches, etc.
• Gather information and present to COO in preparation for events, meetings, speaking engagements, etc. (You will make sure they are prepared for event and beyond)
• You are the eyes and ears, you have your finger on the pulse of our industry and share this information with appropriate parties
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
• Help with events such as holiday parties, office events, and other happenings when traveling such as dinners, meetings, conferences, etc. 
• Meet with individuals, special interest groups, and others on behalf of executive as needed
• Additional ad-hoc projects as requested

REQUIREMENTS

• Bachelor's degree 
• 5+ years' progressive experience as an assistant (tech, e-commerce, video game organization a plus)
• Excellent writing skills, command of the English language with ease
• Must be able to immediately handle a significant workload and effectively prioritize projects with a high degree of autonomy
• Effective time management skills and excellent attention to detail while beating deadlines
• Organization comes to you easily, and you are able to balance many things on your plate simultaneously
• Strong customer service/interpersonal skills
• Tech savvy and can work your way around Google Suite with your eyes closed as well as take on new applications with ease such as Jira, Concur, Confluence
• Eager to take on new projects and help with operations as needed
• Problem solver, with strong decision-making skills, able to negotiate small deals and protect the company's best interest 
• Able to determine what is best for the company and stand by your opinions
• Minimal travel as needed (less than 25%)
A plus if:
• Previous experience at a company with an entrepreneurial mindset
• General video game industry knowledge