Executive Assistant with Bookkeeper Experience

Company Description

IPS Nationwide is a leading provider of security services across the event, commercial, retail, and warehouse industries. Founded on the principles of honesty, integrity, and commitment, we pride ourselves on delivering superior service and ensuring the safety of our clients and their guests. We are seeking a detail-oriented and experienced Bookkeeper to join our team and manage our financial records.

Job Description

The E.A./ Bookkeeper will be responsible for managing all financial transactions for the CEO, from fixed payments and variable expenses to bank deposits and budgets. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively. Additionally, the ideal candidate is someone who understands and can work within a family-oriented culture with a focus on loyalty, accountability, teamwork, integrity, and professionalism.

Key Responsibilities:

- Record day-to-day financial transactions and complete the posting process.

- Reconcile sales taxes, payroll taxes, 401k, and bank accounts at the end of each month.

- Monitor financial transactions and reports.

- Process accounts payable and receivable, ensuring timely and accurate payments and collections.

- Maintain an accurate record of financial transactions.

- Develop monthly financial statements, including cash flow, profit and loss statements, and balance sheets.

- Conduct periodic reconciliations of all accounts to ensure accuracy.

- Process payroll in a timely manner.

- Assist with budgeting and forecasting.

- Prepare financial reports for management as needed.

- Ensure compliance with relevant legal requirements and company policies.

- Assist with audits and prepare necessary documentation for external auditors.

- Maintain the general ledger and oversee financial data entry.

Qualifications

Qualifications:

- Proven experience as a bookkeeper or in a similar role.

- Solid understanding of basic bookkeeping and accounting principles.

- Experience with QuickBooks is required.

- Administrative assistant experience is preferred.

- High proficiency in MS Excel and other MS Office programs.

- Strong attention to detail and accuracy.

- Excellent organizational and time management skills.

- Ability to work independently and as part of a team.

- Associate’s degree in accounting, Finance, or a related field is preferred.

Additional Information

Compensation:

- Salary range: $55,000 to $60,000, based on experience.

What We Offer:

- Competitive salary based on experience.

- Health, dental, and vision insurance.

- 401(k) retirement plan.

- Paid time off and holidays.

- Opportunity for advancement into a possible EA position.

How to Apply:

Interested candidates should submit a resume and cover letter outlining their qualifications and experience to [email protected] with the subject line “Bookkeeper Application – [Your Name].”

IPS Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All your information will be kept confidential according to EEO guidelines.