Executive Coordinator

Company Description

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook. 

IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

The Executive Coordinator is a strategic partner responsible for providing comprehensive support to the National Head of Investor Services. The Investor Services platform oversees the strategy and advancement of all disciplines – leasing, property management and project management – serving the firm’s office and industrial portfolios, nationwide. This role will serve as a key resource for integrating the Investor Services perspective into cross-functional projects that deliver on company goals. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. Effective at multitasking and a unique ability to handle the unexpected are essential qualifications for the role.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Act as a trusted business advisor to help advance, implement, and achieve organizational objectives and desired outcomes; use business and subject matter expertise to provide practical and relevant ideas and insights.
• Build positive and productive relationships with leadership and peers, Stream clients and brokerage teams, in all functions at all levels.
• Responsible and accountable for managing work and projects, demonstrating management and leadership abilities to maintain momentum and move work forward intuitively.
• Have an expert understanding of Stream’s matrixed organization in order to coordinate and partner with other national and local teams as appropriate to deliver work effectively.
• Anticipate and manage logistics (in partnership with Platform Marketing Services and independently) for Investor Services meetings and events, includes scheduling, drafting agendas, circulating content, and distributing after meeting deliverables.
• Collaborate cross-functionally with the Senior Director of Integrated Platform Marketing Services to maintain library of content. Responsible for facilitating the efficient flow of information to both internal and external stakeholders.
• Manage executive’s day-to-day social media operations, including content administration, content publishing, and tracking engagement.
• Ensure Investor Services teams are connected to Stream’s tools and application platforms. Drive awareness and encourage adoption of brokerage applications to optimize productivity.
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, transportation, and preparing expense reports. Maintain an up-to-date departmental calendar, tracking meetings, travel, and personal time off to ensure efficient workflow.
• Manage access and memberships for Investor Services email distribution lists, MS Teams Channel, and SharePoint site, including site owner responsibilities.
• Create and maintain contacts, companies, and meeting notes in Dynamics365 CRM application.
• Provide comprehensive administrative support; including Outlook calendar management, creating, updating, and rescheduling meeting invitations; responsible for identifying and resolving scheduling conflicts.
• Plan, manage, and coordinate time and working hours to accommodate requests and schedules; demonstrate exceptional judgment to adjust and flex hours, and address requests with a sense of urgency. 

Qualifications

• 4+ years’ experience in providing administrative & project support to a team
• Basic experience in social media management
• Able to think critically to solve complex, time-sensitive inquiries and data issues
• Team-oriented with flexibility and sense of urgency to support timelines and deliverables
• Detail focused with strong follow up skills and the ability to multi-task
• Strong verbal and written communication abilities with practical interpersonal skills
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
• Proficient in the Office 365 Platform, such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, etc.
• Experience with SharePoint preferred

Additional Information

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.