Executive/Personal Assistant & Office Manager

Parachute Health is looking for someone who thrives in a fast-paced environment to provide essential support to our CEO, Executive Team, and New York City office. You will split your time in the role (roughly 40% as Personal Assistant to the CEO, 40% as Executive Assistant to the Executive Team, and 20% as Office Manager). This is a hybrid position that will require onsite attendance 2-5 days per week at our office in the Flatiron District, depending on office needs.

As Executive Assistant, you will:

• Manage business travel for the executive team
• Book meeting spaces for client meetings
• Schedule quarterly board of directors meeting
• Schedule meetings as needed for the Executive and Leadership Teams
• Provide logistical support to the People & Culture team for company-wide offsite planning (booking meeting spaces, event planning, and assisting with travel logistics)
• Coordinate catering for team lunches and meetings
• Send documents for eSignature and effectively organize and manage all important documents in Google Drive

As Office Manager, you will:

• Order office supplies and snacks
• Mange the office cleaning service
• Keep the office orderly, organized, and an inviting place for our NYC Parachuters to work
• Liaise with the IT & Security team to provide lite IT support in the office when needed
• Maintain budget for office expenses

As Personal Assistant to the CEO, you will:

• Manage the CEO’s calendar, scheduling meetings and resolving calendar conflicts
• Manage the CEO’s home organization (i.e. travel, expenses, medical, etc.)
• Manage business or personal-related errands 

Requirements:

• 2-4 years of experience supporting executives with calendaring and travel management
• Proficient in Google Calendar, Google Docs, Slack, Zoom; capable of learning Notion
• Strong communication skills and comfort interacting with C-suite executives both within Parachute and externally
• Detail-oriented and highly organized
• Exercises discretion around sensitive topics
• Capable of carrying and unloading heavy boxes delivered to the office

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Plan
• Equity Incentive Plan
• Annual Company-Wide Bonus (up to 15%)
• Flexible Vacation Policy
• Summer Fridays - 5 Fridays Off During Summer (Separate From PTO)
• Monthly Internet Stipend
• Annual Home Office Stipend
• Co-Working Space Reimbursement
• Annual stipend for education and development

Base Salary:

 $80K - $140K