Facilities Operations Specialist

ROLE & RESPONSIBILITIES: 

• Provide backup to the front desk receptionist when needed to include but not limited to answering the main phone line, forwarding/screening calls, dropping off packages for mailing, notification of and escorting guests, badge photo taking, etc.)
• Maintaining the upkeep of the general office environment (to include but not limited to cleaning/organizing the breakrooms, restocking inventory, etc.),
• Determine need for, schedule and negotiate repairs with outside vendors for building and office equipment.
• Identifies issues proactively and fixes effectively to avoid down time or future failure of equipment.
• Perform basic office maintenance functions (such as replacing water filters, ink cartridges, hanging corkboards, etc.)
• Maintains security by complying with all corporate procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Supports Corporate Functions as needed (purchasing, installing equipment, maintaining storage areas, organizing company events from start to finish, etc.)
• Provide Facilities Manager with timely updates regarding project status, budget, scheduling with vendors, addressing staff concerns, etc.
• Supports Executive team by running errands, addressing requests, etc.
• Manages stock for break rooms (coffee, tea, ensure overall cleanliness and sanitation, etc.)
• Maintains confidentiality of corporate information.
• Ability to provide flexible working hours to help support corporate needs.
• Monitors and assists in training on facility safety and security procedures including annual review/certification and initial/refresher training. Assists in creating and updating operating procedures as it relates to Facility Management, safety and security.
• Maintain accurate recording of all vendor repairs, security and safety incidents within in-house ticketing system.
• Assists in developing inspection, test, and preventive maintenance plans and equipment reliability programs for office and safety equipment.
• Helping to prepare for and schedule any safety inspections or audits.
• To include other duties as assigned.

REQUIRED EXPERIENCE: 

• Experience with basic office equipment (to include scanners, copiers, etc.)
• Verbal and Written Communication skills
• Ability to perform maintenance on office equipment, move supplies and hang pictures, etc.
• Consistently punctual and professional demeanor
• Active Driver’s license
• Physically able to lift more than 60 lbs
• Organization and detailed orientated
• Ability to multi-task
• Information dissemination
• Handles and works well under pressure
• Experience with purchasing supplies
• Work equally well within a team environment and independently
• Must be able to obtain a CPR and AED certification

PREFERRED EXPERIENCE: 

• Basic understanding of HVAC, plumbing and electrical helpful
• Previous experience with Microsoft Office software preferred
• Familiarity with phone systems
• Event Planning Experience
• Familiar with OSHA compliance

EDUCATION & CERTIFICATIONS:

• University/college degree is an asset, but equivalent related work experience accepted.