Human Resources Specialist

Company Description

At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.

When you join Western Digital, you join a legacy more than 50 years in the making. Across our Western Digital®, SanDisk®, SanDisk® Professional, WD® and WD_BLACK™ brands, we have brought some of the most storied advancements in memory and data storage technology to market—and our best, most innovative work is yet to come.

From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Job Description

• HR Communication: Lead HR Leader Support Communications for Malaysia – Drive and optimize internal HR communications program, ensuring timely delivery of information so that employees stay well-informed through various communication channels.
• Learning Series: Create monthly learning series to educate employees on various topics i.e. eVoice, iTAS, Workday, Payroll Guideline, Training Leave, DL Teams channel, etc.
• Support and coordinate Audits: Ensure that HR policies are fully compliant with government laws with the applicable audit framework – RBA, IMS include any other external / customer audits and company policies.
• Work Rules: Timely update of Work Rules in HR Malaysia Connect Page to reflect latest policies and HR information.
• Employee Grievances: Support employee grievances on site by complying with our internal processes and guidelines including appropriate escalation to the right PIC. Manage employee feedback form and e-VoiceOut tickets to ensure timely closure. 
• Leader Support: Provide coaching, guidance and support to leaders and employees on HR policies, processes, performance management and employee relations including focal and performance planning. 
• Collaborate: Collaborate across the Human Resource, Legal, Country and other functions including external parties to deliver intended outcomes (i.e work closely with payroll and HR operations to support final salary processing, funeral assistance.
• Employee Civility: Promote and maintain employee civility during times of crisis, such as natural disasters., ensuring a supportive environment during emergency responses and recovery efforts.
• New Hire Orientation: Assist in delivering briefings to new hires on relevant HR modules. 
• Responsible for HRDF grant management by working closely with internal departments to ensure the successful submission, tracking, and auditing of HRDF grants, and providing guidance to the organization in meeting the requirements of the HRDF.
• Performs other related duties as assigned.
• HR Communication: Lead HR Leader Support Communications for Malaysia – Drive and optimize internal HR communications program, ensuring timely delivery of information so that employees stay well-informed through various communication channels.
• Learning Series: Create monthly learning series to educate employees on various topics i.e. eVoice, iTAS, Workday, Payroll Guideline, Training Leave, DL Teams channel, etc.
• Support and coordinate Audits: Ensure that HR policies are fully compliant with government laws with the applicable audit framework – RBA, IMS include any other external / customer audits and company policies.
• Work Rules: Timely update of Work Rules in HR Malaysia Connect Page to reflect latest policies and HR information.
• Employee Grievances: Support employee grievances on site by complying with our internal processes and guidelines including appropriate escalation to the right PIC. Manage employee feedback form and e-VoiceOut tickets to ensure timely closure. 
• Leader Support: Provide coaching, guidance and support to leaders and employees on HR policies, processes, performance management and employee relations including focal and performance planning. 
• Collaborate: Collaborate across the Human Resource, Legal, Country and other functions including external parties to deliver intended outcomes (i.e work closely with payroll and HR operations to support final salary processing, funeral assistance.
• Employee Civility: Promote and maintain employee civility during times of crisis, such as natural disasters., ensuring a supportive environment during emergency responses and recovery efforts.
• New Hire Orientation: Assist in delivering briefings to new hires on relevant HR modules. 
• Responsible for HRDF grant management by working closely with internal departments to ensure the successful submission, tracking, and auditing of HRDF grants, and providing guidance to the organization in meeting the requirements of the HRDF.
• Performs other related duties as assigned.

Qualifications

REQUIRED:

• Bachelor’s degree in human resources, Management studies, Business Administration or any relevant degree 
• 1-2 years of work experience in internal communications function.

PREFERRED:

• Strong understanding of HR principles, practices, and employment law.
• Proven experience in a similar HR business partnering role, with a focus on supporting senior leadership.
• Strategic mindset with the ability to align HR initiatives with business objectives.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to oversee and prioritize multiple projects simultaneously delivering accurate results within deadline.
• Knowledge in Human Resources in Manufacturing environment will be an added advantage.
• Creative and proactive problem solver with an understanding of the caregiving industry.
• Adept at navigating new technologies and experience.
• Strong sense of ownership in a fast-paced environment.
• Keen attention to detail and strong organizational skills.

SKILLS:

• Proficiency in the use of Microsoft Office products including Publisher, PowerPoint, Excel, and SharePoint as well as Adobe
• Exceptional written and oral communication skills
• Agile, flexible, creative, organized, enthusiastic individual with a demonstrated ability to communicate effectively in a fast-changing environment.

Additional Information

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

NOTICE TO CANDIDATES: Western Digital has received reports of scams where a payment is requested on Western Digital’s behalf as a condition for receiving an offer of employment. Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to Western Digitals Ethics Helpline or email [email protected]