Management Assistant – Office Management (20-30h/week)

Company Description

Snke OS™ is a universally deployable digital B2B platform, founded in 2020 & headquartered in Munich. Emerging technologies continue to drive a digital transformation in the healthcare economy. Our founders recognized the potential for value creation by decoupling & deploying their best-in-class platform & team so that other companies can scale up & innovate efficiently. Fueled by AI & big data analytics, Snke OS delivers the platform & infrastructure that enables partners across the healthcare industry to deploy digital solutions for safer & more efficient interventions.
The 150-person Snke OS team brings a wealth of experience to the new company with backgrounds in large platforms, digital health & software-driven medical technology. Let’s impact the industry together! 

Job Description

For our Snke OS office we are looking for a Management Assistant. In this role, you will report directly to the General Management with following responsibilities:

• Manage office operations at Snke OS being the main contact internally and externally for all office related aspects
• Coordinate and monitor external suppliers like caterers, facility services (security, cleaning, plants etc.), office space providers (Design Offices) as well as contractors for office installations and reconstructions
• Cost and budget controlling for all office related costs including detailed analysis where appropriate
• Observe and monitor supplier performance and propose process- or service improvements as necessary
• Work closely together with operational teams within Brainlab Corporate like Operations/Facility, IT, Business Applications, PMO or Purchasing
• Work closely together with Corporate Finance teams like Accounting, Controlling or Finance Operations
• Filing and organizing documents related to office operations, e.g. rental/supplier contracts
• Support special projects to further improve office operations, like remote/virtual reception, postage & shipments, drinks&food offering
• Taking responsibility for Snke OS events as, e.g. partner/customer visits, division & team events including budget controlling
• Endeavoring to help ensure GMs time to be used as efficiently as possible
• Coordinate Snke OS internal communication through Microsoft Teams & Engage
• Marketing Material: Support the production and distribution of digital marketing material (i.e. videos, PowerPoints, social media etc.)
• Manage the inventory of the Snke OS marketing storage & office supplies room
• Interface: Ensure continuous and close cooperation with General Management, R&D, Business Development and Product & Marketing Management
• SOPs and WOIs: Ensure project work is compliant with QM and legal regulations

Qualifications

• Graduated or apprenticeship in commercial, marketing or similar
• Ideally first experiences in this direction during an internship or as a working student
• Strong organizational skills and independent working style
• Excellent verbal and written communication
• Fluent in German and English

Additional Information

• A mutually-supportive, international team
• Opportunity to build career experience in an exciting international company with a lasting impact on medical technology based in Munich
• Flexible working hours
• Secure bicycle storage room
• Subsidized catering service 
• Subsidized Gold Gym membership and access to Brainlab headquarters modern gym
• Centrally located, modern work spaces with a great 212m² roof terrace

Ready to apply? We look forward to receiving your online application including your first available start date.

Contact person: Daniel Sypli