Marketing & Sales Office Assistant, UK & Benelux (Hybrid)

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

The Sales & Marketing Assistant will provide administrative support to the commercial teams across the UK & Benelux region. Based in London, the job holder will act as the go-to person for the team, responsible for general administration tasks as well as support the smooth organization and running of sales meetings / events and staff on-boarding.

Responsibilities

• Act as the go-to person for the UK & Benelux leadership team.
• Arrange all aspects of office meetings, including room reservations, IT setup, presentation initialization, catering, external guest sign in and attendee updates.
• Organise shipments to European employees, offices, or conferences.
• Work alongside the Office Manager to ensure best practices, support office events, and liaise with building reception and security teams.
• Maintain office management duties during the Office Manager’s annual leave, including contractor meetings, maintenance logging, stationary/kitchen ordering and building access control.
• Prepare purchase orders, track payments, and review accruals for FP&A.
• Support the leadership team with administrative housekeeping & agenda preparation
• Collaborate with European EAs and country coordinators to identify and implement process improvements for invoicing, events, and field sales onboarding.
• Oversee all aspects of event planning, logistics, and execution for UK & Benelux Sales & HCP events, including venue sourcing, site visits, vendor liaison, scheduling, and internal team coordination.
• Plan budgets, negotiate, and process contracts with external suppliers, including hotels, dining, team-building companies, and AV teams for external events
• In collaboration with EA and office manager, facilitate onboarding for new field sales hires

Key Decision Rights

Required Leadership/Interpersonal Skills & Behaviors

Required Skills and Competencies

• Dependable, highly organized, and very detail oriented.
• Possess strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office suite (Word, Excel, and PowerPoint), Adobe
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple projects at any given time.
• Team-oriented able to collaborate with different teams across all functions and countries.
• Superior interpersonal skills.

Education and Experience

• Minimum of 3 years’ experience administration support/similar role
• Experience supporting multiple teams essential
• Event management experience preferred
• Fluent in English, Dutch a bonus.
   

Additional Information

• The position is hybrid. At least 2 to 3 days within London office, Hammersmith.
• Travel is estimated at 25% but will flex depending on business need.
• Able to provide overtime during lead-up to away meetings.

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