Office Administrator

Office Administrator

The Office Administrator ensures that administrative matters within are carried out smoothly. Taking direction from leadership, the Office Administrator interfaces with all aspects of the business - with finance, human resources, operations, sales, marketing and the owner. The Office Administrator coordinates office activities and operations to secure efficiency and compliance to company policies. Operating in a fast-paced office environment, this individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters. 

Essential Functions:

• Compile monthly sales sheet and ensure all tax charged is correct
• Manage labor spreadsheets and installers hours.
• Addressing follow-up phone calls and emails from installs.
• Process monthly salesperson commissions.
• Compile monthly deposit sheet.
• Deposit all incoming checks and tract accordingly.
• Manage incoming and outgoing mail (e.g., USPS, UPS, FedEx).
• Manage subcontractor’s insurance - liability and workers compensation coverage.
• Order office supplies.
• Assist colleagues whenever necessary.

Competencies:

• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership capabilities.
• Attention to detail.
• Self-starter.
• Good time management skills.
• Flexible in approach with others.
• Thick-skinned (i.e., not prone to take things personally)
• Steady and patient work style.
• Proficiency in QuickBooks accounting
• Above average mathematical skills.

Work Environment:

This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and smartphones.

Required education and experience:

• High school degree.
• One year of demonstrable work experience in a fast-paced office environment.
• High proficiency in MS Office.

Preferred education and experience:

• Associates degree in business or closely related field from a regionally or nationally accredited institution.
• Proficiency with Team Design.
• Experience in finance and/or human resources within an organization.
• Experience with Home Improvement Remodeling industry.