Office and HR Coordinator

Office and HR Coordinator

About Us:

Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, and the Philippines which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best in class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.

Position Overview:

We are looking for an Office and HR Coordinator to join our organization. In this position, you will help organize, coordinate and carry out  human resource department projects and processes for the company. You will work directly with and assist the Sr. HR Manager to fulfill a variety of necessary HR and office related tasks. You will also help maintain positive employee relations and work to ensure worker satisfaction through education of HR policies and by fostering a positive work environment. You should be highly organized, detail-oriented and most importantly, personable and approachable.

Primary Responsibilities:

• Office/Facilities Management Experience, such as answering the door, helping to keep the office tidy and full of supplies, getting office mail, organizing office maintenance, scans and emails documents; and performs other clerical functions.
• HR Inbox - Performs customer service functions by answering employee requests and questions via phone and email.
• Assist with Orientation - including organizing employee orientation, creating new employee files, administering employee new hire documents, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
• Assist with Company Engagement Activities
• HRIS Maintenance
• Assisting with equipment returns
• Assists or prepares correspondence as requested.
• Performs other related duties as assigned.

Qualifications:

• High School Diploma or GED Required
• Proven 1+ year experience as an administrative assistant, facilities management
• Outstanding communication and interpersonal skills
• Skill set in Google Suites and Presentation Experience
• Self Starter, Highly organized and Efficient worker
• Ability to take initiative and work independently
• Great Time - Management skills
• Ability to handle data with confidentiality
• Experience with HR databases and HRIS systems (e.g. BambooHR, HireRight)