Office Coordinator

About CoolPlanet:

CoolPlanet is a fast growing global leader in industrial-scale decarbonisation and is currently experiencing significant market expansion. We combine technology and world-leading engineering expertise to help complex organisations reach Net Zero faster, at scale. 

We engage in developing and designing innovative energy efficient solutions tailored specifically to each client site, through examining and modeling their existing processes and equipment in order to identify and implement energy conservation measures. We dramatically reduce carbon emissions and bring the world closer to solving climate change. 

Our people are the driving force behind our success. We have a high performance, fast paced, growth culture that attracts and fosters highly talented and driven individuals. CoolPlanet operates in seventeen different global regions. 

About the Role:

The Office Coordinator is responsible for performing various administrative tasks and providing hospitality services in a professional office environment. This role requires excellent organisational skills, attention to detail, and the ability to multitask effectively. Computer skills are essential for managing office-related tasks, the role also requires providing exceptional service to visitors and employees.

Key Responsibilities:

• Answering the phone: Handle incoming calls, directing them to the appropriate personnel, and taking messages when necessary.
• Internal Meeting Room Bookings: Coordinate and manage bookings for meeting rooms, ensuring availability and scheduling meetings efficiently.
• Meeting Room Set-Up: Prepare meeting rooms prior to scheduled meetings, including arranging furniture, setting up equipment, and ensuring a clean and organised space.
• Lunch Service: Occasionally assist with serving lunch or coordinating catering for office meetings.
• Coffee Dock Maintenance: Keep coffee docks & Kitchens clean and well-stocked, ensuring that supplies are replenished regularly.
• Stock Management: Monitor and manage office supplies, including restocking stationery, ordering necessary items, and coordinating with vendors / internal procurement for timely delivery.
• Store Room Management: Organise and maintain the store room, ensuring items are properly stored, labelled, and easily accessible when needed.
• Office Maintenance & Housekeeping: Maintain cleanliness and order of common areas, including restocking and tidying up various spaces such as changing rooms, ensuring clean towels are available, etc.  Plant maintenance.
• Travel and Accommodation Arrangements: Assist with booking taxis and local hotels for employees or visitors as needed.
• Visitor Welcome: Greet and welcome visitors, ensuring a professional and friendly atmosphere.
• General Office Administration: Provide administrative support to various departments, including data entry, filing, managing correspondence, and handling courier services.

Requirements:

• Strong organisational and multitasking skills.
• Attention to detail and accuracy in performing tasks.
• Proficiency in computer skills and knowledge of office software ideally Google Suite.
• Hospitality experience is advantageous.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to adapt to changing priorities and handle multiple tasks efficiently.
• Interest in wellness space is an advantage.
• Familiarity with inventory management and ordering processes.

Location & Benefits:

This role is based in our Head Office in Powerscourt House, Enniskerry and due the nature of the role hybrid and working from home options are not possible. We have an excellent benefits package including; 

• Private medical insurance
• Company pension
• Employee Share Option Scheme 
• Company social events
• Bike to work scheme
• Lunch provided on site 
• Gym on site 
• Refer A Friend Incentive: Earn €2,000 per referral!
• Devices: Company phone and laptop

At CoolPlanet, we are dedicated to fostering a diverse and inclusive workplace culture where everyone feels valued, respected, and empowered to contribute their unique perspectives. We believe in equal opportunities for all, regardless of race, ethnicity, gender, religion, sexual orientation, age, disability, or any other characteristic. We are committed to creating an environment that celebrates diversity and encourages collaboration, innovation, and personal growth. Together, we strive to build a CoolPlanet where every individual can thrive.