Office Coordinator

ROLE & RESPONSIBILITIES: 

• Provide backup to the front desk receptionist when needed to include but not limited to answering the main phone line, forwarding/screening calls, dropping off packages for mailing, notification of and escorting guests, etc.
• Maintaining the upkeep of the general office environment (to include but not limited to cleaning/organizing the breakrooms, purchasing and restocking inventory, etc.),
• Supports Corporate Functions as needed (purchasing, maintaining storage areas, organizing and actively running company events from start to finish, etc.)
• Determine need for, schedule and negotiate repairs with outside vendors for building and office equipment.
• Perform basic office maintenance functions (such as replacing water filters, ink cartridges, hanging corkboards, etc.)
• Maintains security by complying with all corporate procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Work directly with the Facilities Manager to support all Corporate Events in organizing and actively running all events types from small department level to large external facing Corporate events from start to finish.
• Provide Facilities Manager with timely updates regarding project status, budget, scheduling with vendors, addressing staff concerns, etc.
• Supports Executive team by running errands, addressing requests, etc.
• Maintains confidentiality of corporate information.
• Maintain accurate recording of all vendor repairs, security and safety incidents within in-house ticketing system.
• Helping to prepare for and schedule any safety inspections, training, or audits.
• Supports IT and facilities functions as needed, badge photo taking, shipping equipment, etc.
• Ability to provide flexible working hours to help support corporate needs.
• To include other duties as assigned.

REQUIRED EXPERIENCE: 

• Telephone Skills
• Consistently Punctual
• Verbal and Written Communication
• Professionalism in appearance and demeanor
• Organization and detail orientated
• Schedule flexibility to work after 5pm to support Corporate Events, (occurring on average twice a month)
• Ability to multi-task
• Information dissemination
• Physically able to lift more than 50lbs
• Handles and works well under pressure
• Work equally well within a team environment and independently
• Experience with basic office equipment (to include scanners, copiers, etc.)

PREFERRED EXPERIENCE: 

• Previous experience with Microsoft Office software preferred
• CPR, AED, first aid certification or willing to obtain
• Familiarity with phone systems
• Event Planning Experience
• Supply Management

EDUCATION & CERTIFICATIONS:

• University/college degree is an asset, but equivalent related work experience preferred