Office Coordinator _ Part-time

General office support:

• Maintaining inventory of office supplies
• Organizing, upkeeping, and managing conference rooms
• Managing business card order & distribution
• Coordinate maintenance and repair work
• Oversee FedEx responsibilities for the Boston Office
• Handle all incoming and outgoing mail & packages
• Administering all office related contracts & invoicing (creating PO’s, PR’s, working in EZSuite and SAP – together with facility manager)
• POC for landlord, cleaning services and other office related vendors & suppliers

Taking responsibility for safety & security:

• Ensure to greet all clients, visitors, and employees
• Becoming CPR certified; course provided by Mendix
• Maintaining contracts/maintenance for AED, fire extinguishers, first aid etc.

Support Events:

• Managing internal informal & formal events
• Coordinating external meetings (Siemens)
• Collaborate with IT for onsite events 

Catering and kitchen office support office:

• Overseeing Meal Services
• Maintaining Coffee Machines
• Maintaining a clean and tidy kitchen area
• Ensure kitchen supplies are stocked

You’re the talent we need if you have:

• 1-3 years of proven work experience preferably in international operations as an office coordinator, admin, exec assistant, or similar role.
• A ‘hands-on’ and ‘can do’ mentality, though easy-going enough to adapt to unforeseen situations.
• Strong skills in multiple calendar management.
• An eye for detail without losing sight of priorities.
• A comfortable attitude towards working solo, though the ability to build strong (intercontinental) relationships.
• Familiarity with Microsoft programs. Experience with Concur, SAP & EZ-Suite a plus.
• Strong verbal and written communication skills, with both a sense of urgency as well as humor.
• Effective time-management abilities.
• Little fear of taking on new challenges.
• An open mind to work within a team that will support you and your growth here at Mx!