Operations Administrator

Operations Administrator 
Job Description 

Empirical Systems Aerospace, Inc. is seeking a full-time Operations Administrator to work directly with our project and productions teams.

ESAero is a growing aerospace company in the San Luis Obispo area and provides various services which include but are not limited to: rapid system development, on-demand niche engineering, hands-on development/testing, and small UAS aerospace system manufacturing.

**This position is fully on-site at Empirical System's Aerospace in San Luis Obispo, CA 

Essential Duties and Responsibilities: 

The Operations Administrator coordinates and administers the activities of new employees, employee training and product lines, projects and programs. The Operations Administrator will work directly with the Directors of Operations and Operations groups and be responsible for employee onboarding, training, tracking project activities and resources including but not limited to contractual requirements, deliverables, schedule, budget management, engineering/quality/operations coordination, and on-time-delivery. This high tempo, highly energetic Administrator will need to work effectively with the project teams as well as with all internal functional groups including Engineering, Operations, Quality, Contracts, Finance, Management, Executives, etc. Work with minimal instruction or supervision. Assembles and maintains a variety of information including, but not limited to: action items lists, statistical data, program schedules, resource management, timekeeping, financial information, and certification documentation. This information ensures the proper documentation of a program’s progress and successful progression. 

• Coordinate project kick-offs 

• Develop and maintain policy, procedure, and training documentation 

• Onboarding new employees 

• Expert ability to collect and analyze data and translate to recommendations 

• Monitor multiple, often conflicting project schedules

• Employee training 

• Work with project managers and administrators to keep schedules current 

• Track resource requirements between projects to ensure schedules stay on track

• Apply logic and information to track and update project plans and highlight gaps in execution 

• Forecast future resource requirements and work closely with Operations to address projected shortfalls before they adversely affect project performance 

• Identify and escalate conflicts in schedule, budget, resources, technical achievements, personnel and a host of other potential issues 

• Coordinate efforts between project management and manufacturing, supply chain, and other functions to anticipate and address project issues 

• Help project managers with re-planning efforts when needed 

• Provide current status for reporting and invoicing 

• Due to Federal Government Contracts being U.S. Person is required 

• Responsible for actively promoting an ethics-based business culture in the project management organization, ensuring that all peers are aware of, and fully comply with, ESAero’s “Code of Ethics,” and related policies 

Essential Qualifications: 

• BA/BS degree desired. 

• Knowledge of operations, program management, project management, product development, and procurement desired.

• A minimum of 3 years’ experience in any combination of the following areas: program management, project management, engineering, quality, contracts, and operations.

• Excellent computer skills is a must, including a variety of software applications; tracking/scheduling software and Microsoft Products 

• Disciplined execution of processes and systems

• Must possess excellent organizational skills 

• Must possess problem solving and decision-making skills. 

• Must have excellent oral and written communication skills; must be able to communicate effectively with peers, customers suppliers, and leadership

• Proven ability to analyze and solve problems; ability to interpret a variety of instructions furnished in written, verbal, diagram or schedule form.

• Demonstrated experience required. 

• Expertise working with cross-functional teams. 

• Prefer experience in aerospace. 

• Detail oriented

• Familiarity with Quality Systems 

• Preferred familiarity with ISO9001/AS9100 

• Familiar with NetSuite (ERP)/MS Project preferred 

ESAero is an equal opportunity employer 
Must be able to pass background check 
Must present proof of authorization to work in the United States 
Hiring Range: $60,000 - $85,000 Annually