Operations Assistant

Job Description

ATTENTION APPLICANTS: DO NOT APPLY FOR THIS POSITION USING THE MASS CAREERS WEBSITE. TO APPLY, FOLLOW THE LINK BELOW TO THE MIDDLESEX DISTRICT ATTORNEY'S APPLICATION PAGE.

Application Process

Interested candidates should submit to the Director of Hiring an MDAO Application form (found at http://middlesexda.com/careers) with a cover letter, resume, and a list of references, no later than April 30, 2024 to [email protected]. Please indicate in the "Subject" line the position you are applying for.

Position Summary

The Operations Assistant supports the Director of Operations and Security in various assigned tasks with a primary focus on mail room activities, courier service, and case file tracking and archiving. This full time position requires a hard working, organized individual who can balance a fast paced demanding work environment, and who has a demonstrated aptitude for administrative and operational matters.

Responsibilities

• Transportation/regular courier duties

• Drive the office van to make deliveries to other MDAO offices, state agencies and other locations as assigned

• Perform administrative duties associated with case file inventory, retrieval, retention, and archiving

• Collect outgoing mail, sort and distribute incoming mail, and deliver mail to post office on a daily basis

• Track and transport files to and from office locations

• Assist with distribution of supplies and room set-up for meetings and trainings

• Provide support to the Director of Operations and Security as needed

Qualifications

Requirements
• A valid driver's license with an excellent driving record
• Good organizational and time management skills
• Ability to take direction and work in a team environment
• Proficient in Microsoft Office Word and Excel
• Ability to lift up to 40-50 pounds.
• Good interpersonal skills and workplace etiquette with a high level of comfort dealing with people at a variety of levels
• Strong interest in the public sector and the work of the MDAO
• Ability to work well in a high pressure environment with multiple deadlines while maintaining a high level of quality.
• The sensitive and confidential nature of our work requires strong personal character, integrity, judgment and maturity.