About the role

Key Responsibilities

• Manage project schedules ensuring alignment with agreed timelines and deliverables.
• Track and organize incoming project requests from prospective clients.
• Draft review and finalize client contracts and agreements.
• Act as a liaison between clients and internal teams ensuring clear communication and expectations where required.

• Oversight of the calendar and scheduling for the company founders including meetings events and deadlines.
• Organize and prioritize email correspondence ensuring timely responses and follow-ups.
• Schedule organize and take minutes for weekly company planning meeting ensuring actionable follow-ups are tracked and communicated.
• Coordinate travel arrangements including booking flights and accommodations as required.
• Handle confidential information with discretion and professionalism.

• Oversee US payroll processes and compliance.
• Manage Employer of Record (EOR) relationships and direct invoicing for individual contractors.
• Ensure timely and accurate payments to team members and contractors.

• Handle all outgoing client invoicing and ensure timely payments.
• Track and manage company-wide finances including budgets expenses and invoicing.
• Co-ordinate regularly with the company accountant to ensure accurate financial reporting and compliance.
• Monitor and forecast financial performance to support decision-making and price planning.
• Manage compliance-related paperwork and ad-hoc financial requests from the team.

• Support recruitment efforts for new hires and contractors ensuring alignment with company needs and culture.
• Oversee onboarding and offboarding processes to ensure smooth transitions for staff and contractors.
• Maintain up-to-date employee and contractor records.

• Develop and maintain HR policies ensuring compliance with applicable laws and best practices.
• Track and manage all team leave including vacation sick days and other time-off requests.
• Provide HR support and act as as the first point of call/resource for all team members.

• Organize team-building activities including virtual Happy Hours guest speakers and other events as required.
• Responsible for organizing the annual team trip (takes place across Thanksgiving in November) including: researching and budgeting locations flights and hotels for the team finding and booking restaurants and orgainzing the schedule/booking activities.
• Coordinate thoughtful gestures such as birthday gifts or acknowledgments for special occasions.
• Foster a positive and inclusive company culture supporting team morale and collaboration.

• Plan and oversee the creation of quarterly newsletters to share company updates and highlights.
• Develop and maintain an ad-hoc social media schedule across Instagram LinkedIn and X (Twitter).

• You'll take on a mix of one-off projects and ongoing improvements spotting ways to make our business work better.
• These tasks might touch on project management extensive researching writing/editing triaging information and ensuring action is taken.

• Proven experience in operations project management or a related field.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent communication skills both written and verbal.
• Proficiency in financial management payroll systems and HR tools.
• Familiarity with social media platforms and content planning.
• Ability to foster positive team dynamics and maintain a collaborative remote work culture.
• Self-motivated and able to work independently in a remote environment.
• The remit of this role is not guided by clearly deinfed processes proactivity is key.

What We Offer

• We are offering $40 per hour.
• Flexible working hours and fully remote work environment (to note this is a contractor role).
• We are open to reducing the responsiblities to fit the role into a shorter work week (20-40 hours) dependent on applicants experience.
• A supportive inclusive team culture that values creativity and innovation.
• Paid time off and holiday benefits pro-rated to the length of term of the Maternity contract offered.

How to Apply