Payroll Specialist

Position: Finance/Accounting Payroll Specialist 

Classification: Full-time Exempt Position 

Reports to: Finance Controller 

Location: Headquarters in Bozeman, Montana 

Pay: Salary + Benefits 

Are You the Payroll Wizard We’ve Been Searching For?

Do your colleagues turn to you as the ultimate "Payroll Guru"? Are you the mastermind behind smooth payroll operations, the guardian of legal compliance, and the protector of financial integrity in your current role? If you’re nodding your head, then keep reading.

Imagine yourself stepping into a pivotal role at a dynamic, fast-growing Inc. 5000 company where your expertise isn't just valued—it’s celebrated. We're Best Practice Medicine, and we’re on the hunt for a Payroll Wizard who can conjure up flawless payroll processes across multiple states, all while navigating the complexities of a multi-million-dollar business.

Do you believe in the power of locally owned small businesses to change the world by saving more lives? We do. Does the idea of working with an elite and highly dedicated team while navigating the challenges of a hyper-growth startup whet your appetite? We need your expertise to take the next steps to world-changing domination.

If you're ready to cast your spell on a company that truly appreciates your payroll prowess, then it might be time for you to join our Finance Team. Ready to bring your magic to Best Practice Medicine? Let’s make it happen!

Work Schedule:

Monday through Friday, 8:00am to 5:00pm

Occasional after hours and weekends possible

Supervisory Duties: none 

Regular Job Duties/Core Responsibilities

Payroll Processing and Administration:

• Process and administer payroll for employees across multiple states, ensuring accuracy in calculating wages, overtime, deductions, and other payroll-related transactions. This includes managing both hourly and salaried employees, as well as dealing with different pay schedules.

Compliance with State and Federal Regulations:

• Ensure payroll practices comply with all relevant federal, state, and local laws, including tax regulations, wage and hour laws, and reporting requirements. This involves staying updated on changes in legislation that may impact payroll processing.

Multi-State Tax Management:

• Manage and coordinate the accurate calculation, withholding, and remittance of state and local taxes for employees working in different states. This includes understanding and applying various state tax laws and reciprocity agreements.

Benefits and Deductions Administration:

• Administer and reconcile employee benefits, such as health insurance, retirement plans, and other deductions, ensuring that all deductions are processed correctly and in compliance with legal and company policies.

Basic Qualifications: 

• Associates degree in Accounting, Finance, Business Administration or related field. 

This ensures the candidate has a strong foundation in financial principles and practices, which are critical for effective payroll management.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration or related field. 

• Proven experience in managing payroll across multiple states, including knowledge of different state tax laws, compliance requirements, and payroll systems. This experience is crucial for handling the complexities of multi-state payroll operations.

• Proficiency in payroll software such as Paylocity, Quickbooks, ADP or other industry-standard platforms. The ideal candidate should be able to efficiently manage payroll processes using these tools and be comfortable with any integrations or customizations required.

• Comprehensive knowledge of federal, state, and local payroll regulations, including FLSA, ACA, and tax laws. Our ideal candidate can maintain compliance and avoid costly legal issues.

• Strong analytical skills to identify and resolve payroll discrepancies, interpret data, and make informed decisions. The ability to troubleshoot complex payroll issues, especially in a multi-state context, is critical to ensuring accuracy and efficiency.

Physical Requirements: 

• Must be able to carry and lift items weighing up to 25 pounds
• Must be able to speak clearly in small group settings
• This position will require sitting for long periods of time, walking, standing, and bending, as well as using fine motor skills, such as finger dexterity for typing
• This position could be exposed to loud noises, frequent phone conversations, and requires average to above average visual acuity and hearing

Work Environment: 

• The majority of this job will be spent indoors in a climate-controlled environment.
• Must be available to travel to other office locations as needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About Best Practice Medicine

We do three things:

1. Operate the world's largest and only accredited mobile high fidelity simulation team.
2. Educate and train EMS providers, newbies, and veterans.
3. Provide novel EMS based clinical staffing solutions in austere environments.

We were founded by a small team of clinicians in 2015 who were tired of seeing good caregivers make bad decisions every day that harmed people simply because they lacked access to realistic, meaningful, timely education in current best practices. 

Purpose 

Guarantee the health and safety of clinicians and their patients in time-sensitive decisions, especially high risk, low frequency, non-discretionary time emergencies. 

Our Core Values

Best Practice Medicine hires, terminates, rewards, disciplines, and promotes around our core values. They are what we practice every day. You at your core will resonate with these values and display them as a member of the team from your very first day!

Positive Energy

The science of positivity is irrefutable. We cultivate and are responsible for positive energy and attitudes with fun, never take ourselves too seriously, and we notice the good, especially when it’s scarce. 

Learner and Learning First

We are relentless in putting the act of learning first, for ourselves, our team and our clients and their learners.

Can-Do Fighting Spirit

We specialize in the challenging, the difficult and the impossible. We are by our nature problem solvers, trailblazers, inventors, innovators, and envelope pushers. Our constant curiosity pushes us to ask questions and keep going until the job is done. 

Radical Support

We believe the purest form of compassion and kindness is support. We are more than helpful—we are radically supportive. When we recognize a member of our team, our learners and clients need help, we rush to their sides and do not leave until the work is done. We sacrifice for others. 

Fanatical Attention to Detail

We make the complex simple by focusing on thoroughness, consistency, and the little things.