Payroll Specialist

Job Description

Contiem is unlike any other company. Not only do we have a world-class Component Content Management System (CCMS) platform - RSuite® - we help companies create exceptional content - technical documentation, eLearning, online help, visualizations, and training materials - required to compete at the highest level. Come be part of a team that is recreating the way content is developed, managed, and published - a company that sells worldwide and has clients including American Express, eBay, Ortho Clinical Diagnostics, HarperCollins, Qantas Airlines, the U.S. Department of Defense, and the World Bank.

The Payroll Specialist will oversee and supervise the payroll functions of the organization, ensuring payroll is processed on time, accurately, and in compliance with government regulations. The position will also manage the review and processing of employee expense reports. Additionally, this position will support the Finance Department by performing various accounting and financial functions to assist the accounting department.

Essential Duties & Responsibilities:

• Process monthly payroll and related records for Exempt and Non-Exempt employees, which entails managing direct deposits, benefits withholding, payroll deductions, garnishments and levies, flexible spending accounts, federal and state payroll tax deposits and returns, new hire reports, federal payroll summaries, W-2s, wage, etc.
• Communicate with managers regarding timesheet approval, ensuring approvals are submitted on time and following up with any delinquent reporting.
• Ensure compliance with all applicable state and federal wage and hour laws.
  • Responsible for corporate compliance with local, state, and federal regulations and filing local, state, and federal payroll tax returns.
• Oversee the registration of employers with federal, state, and local authorities for all withholding and unemployment compensation taxes.
  • Additional functions may include managing state registrations for business and sales tax.
• Prepare and record payroll journal entries into the accounting system.
• Reconcile payroll tax reporting after each payroll cycle to ensure accurate remittance and filing of data that is sent to the tax service provider.
• Reconcile payroll accounts monthly, summarizing deductions and withholdings for reporting, researching, and responding to budget variances and/or reconciling item inquiries.
• Partner with the Corporate Accountant and HR to ensure rewards and benefits are accurately reported in the accounting system.
• Responsible for new employee onboarding, payroll set-up, terminations, and changes to pay rates. alongside HR.
• Monitor and analyze variances in payroll data and resolve any issues or errors.
• Provide effective communication and prompt responses to questions regarding payroll.
  • Respond to and resolve inquiries from employees and the various tax agencies in a timely and efficient manner.
• Prepare and distribute timely payroll reports.
• Manage the company's Paid Time Off (PTO) accruals, payments, etc., and ensure compliance to HR policies for various leave categories.
• Support processing Verification of Employment (VOE) and Unemployment paperwork for employees in a timely manner.
• Maintain appropriate payroll and employment files in conjunction with the Human Resources department.
• Manage review and approval of employee expense reports.
• Prepare and record employee expense reports in the General Ledger.

Additional Duties:

• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Establish and maintain strong, collaborative relationships with colleagues.
• Foster an environment of strong ethics, morale, and teamwork.
• Assist with special projects and perform other duties as assigned.

Experience and Skills

Mandatory Requirements & Qualifications:

• U.S. citizenship.
• Bachelor's degree in Accounting is required.
• Minimum of 2-5 years of payroll and accounting experience.
• Experience with Paylocity a plus.
• Acumatica / JAMIS ERP systems knowledge is a plus.
• Proficiency in Microsoft Office, including Excel to include v-lookups, pivot tables, and formatting.
• Passion for excellent customer service for internal Team Members.
• Thorough understanding of Workers' Compensation coding and state audit requirements.
• Ability to maintain payroll information and the highest levels of confidentiality.
• Knowledge of benefits administration and its impact on payroll files.
• Experience processing multi-state payroll.
• Experience in reporting Payroll information to external agencies.
• Experience recording Journal Entries into accounting software and reconciling payroll data to the General Ledger.
• Solid knowledge of internal controls around the payroll function.
• Ability to create ad-hoc reporting in Excel and within a payroll system to reduce processing time.
• Strong analytical, mathematical, and critical thinking skills.
• Working knowledge of budgets, accounts, and basic accounting procedures.
• Excellent interpersonal, written, and verbal communication skills.
• Strong project management skills, with familiarity in managing multiple projects/activities in a dynamic, fast- paced environment.
• Working knowledge of general human resources principles and how they impact payroll procedures.
• Adaptability and flexibility.

Preferred Skills & Qualifications:

• Any additional certifications, etc.

Please note, this job description does not cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Job Benefits

• 3 weeks of PTO, 8 paid holidays, 5 additional days for life events such as adoption, childbirth, and marriage.
• Free medical, dental, vision, life insurance and disability coverage.
• 401(k) with 100% match of up to 4% of contributions and with immediate vesting.
• Commuting allowance for in-office positions.
• Tuition & Professional Membership Reimbursement.
• Employee Referral bonus.

Contiem employs and promotes a highly talented and diverse workforce and environment, without regard to race, color, religion, gender, national origin, or any other protected class.

**3rd Party Recruiters - Please do not contact - There is no interest in using your services for this position.**