Proposal Specialist II

American Specialty Health Incorporated is seeking a Proposal Specialist II to join our Marketing (MKT) department. This position will sit inside a full in-house creative marketing team and works alongside our sales team to develop and deliver high-quality effective proposals that drive sales. Responsible for overseeing the development of quality draft proposals based on sales needs and leading the creation and editing process with the company’s sales operational executive and other subject-matter expert teams. This includes pricing proposals RFP responses and other assignments. May also support the creation and maintenance of the content repository.

Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications education skill set years of experience and internal equity. $48000 to $68000 Full-Time Annual Salary Range.

Remote Worker Considerations

Candidates who are selected for this position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Creates pricing proposals RFP responses and other assignments.

• Collaborates with all levels of the company—including sales management and executive leadership—to develop custom pricing proposals and RFP responses for health plans brokers employer groups TPAs and/or other requestors.

• Maintains accurate file information for each assignment using established guidelines.

• Formats pricing proposals or RFP response documents using established guidelines.

• Creates initial drafts of RFPs and standard or custom proposals based on the information received from sales lead/management using proposal templates and other sources.

• Works with sales lead/management content experts and other personnel throughout the company to obtain answers to outstanding questions or updates escalating issues to manager as needed.

• Incorporates edits and updates to create revised and final drafts.

• Finalizes assignments and distributes according to established guidelines.

• Manages attachments and associated files as needed.

• Oversees hard-copy production/assembly as needed.

• Maintains and updates tracking database including appropriate notes and comments for each assignment.

• Supports project proofreading/review ad hoc information requests and other related team projects.

• Proofreads and data-checks team members’ assignments as needed.

• Responds to ad hoc requests for content/information performance guarantees pricing etc. as requested by sales team and/or as assigned by manager.

• Prioritizes workload working with manager as needed to assist other team members with proofreading and data-checking projects template updates and other special projects.

• Suggests new and better ways to improve workflows and processes.

• Participates in team development and trainings under manager direction and oversight.

• Develops researches and implements team trainings as assigned by manager.

• Collaborates with manager to identify develop and implement new or improved workflows and processes.

• Communicates template changes to the proposal manager.

• Attends team development and product trainings as needed.

Qualifications

• Bachelor’s degree in Business Administration English Communication Journalism or Marketing and/or equivalent work experience. If equivalent experience high school diploma required.

• Minimum 3-5 years of project coordination/organization experience in a sales marketing or operations capacity preferably in health care setting.

• Writing editing and design experience in a technical capacity required.

• Minimum 2-4 years of experience with sales process questionnaire-response (RFI RFP RFQ etc.) development proposal generation and/or sales presentation creation preferred.

• Advanced proficiency in MS Office required with advanced skills in MS Word Power Point and experience with editing shared documents.

• Proficiency in Microsoft Dynamics CRM preferred.

• Experience in health care complementary/alternative/specialty health care corporate wellness and/or corporate fitness industries preferred.

• Excellent project coordination skills.

• Excellent written communication skills.

• Ability to work across teams to deliver high-quality proposals (e.g. design and writing).

• Ability to identify escalate and work with manager to effectively resolve any problems issues situations or procedures that may affect individual or team project or workload.

• Ability to adhere to established work schedules and workflows while practicing efficient time management and working independently.

• Ability to vary working schedule and hours to meet deadlines including weekends and evenings as needed.

Core Competencies

• Demonstrated ability to interact in a positive respectful manner and establish and maintain cooperative working relationships.

• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.

• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.

• Ability to effectively organize prioritize multi-task and manage time.

• Demonstrated accuracy and productivity in a changing environment with constant interruptions.

• Demonstrated ability to analyze information problems issues situations and procedures to develop effective solutions.

• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary able to sit for long periods of time.

Physical Requirements

Ability to speak see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy childbirth related medical conditions breastfeeding and reproductive health decision-making) gender gender identity gender expression race color religion (including religious dress and grooming practices) creed national origin citizenship ancestry physical or mental disability legally-protected medical condition marital status age sexual orientation genetic information military or veteran status political affiliation or any other basis protected by applicable local federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here .

If you are a qualified individual with a disability or a disabled veteran you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the Company’s legal duty to furnish information.

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