Provincial Procurement Associate: Central Java

Overall Responsibilities 

The role of the Procurement Associate is to procure goods and services at the Provincial level in compliance with MSH/Donor procurements policies and procedures. They prepare procurement solicitations such as REOI, RFQ/RFP and negotiate purchase terms and conditions, prepare and issue purchase orders and agreements, monitor supplier performance and resolve issues and concerns, inspect, and evaluate the quality of purchased items and resolve shortcomings and analyze industry and demand trends and support provincial team with the development and implementation of sourcing strategies. They maintain procurement data including procurement trackers, supplier list, and standards of goods and services, and ensure the effectiveness of procurement in a timely and cost-effective manner.  

Procurement Associate who will facilitate the Centre's efficient and effective procurement and administration functioning. S/he will administer and assist in the procurement management system to ensure efficient and effective use of MSH/Donor resources for the purposes intended. S/he will ensure compliance with the MSH/Donor procedures, guidelines, and rules.  

For technical aspects, they will seek and receive policy guidance/instructions and support from the Procurement Manager in the Country Office on their respective areas of responsibilities. They will work closely with other team members, including Program Teams to ensure timely implementation of the project activities. The Procurement Associate will report to the related Sr. Finance & Administrative Analyst. 

Specific Responsibilities 

Daily reporting to the Provincial Senior Financial & Administration Analyst and for technical aspects coordinate with the National Procurement Team in Jakarta. 

The overall responsibilities of the Procurement Associate include, but are not limited to the following:  

(i) ensuring the integrity of the procurement processes of all goods and services required for MSH/Donor. 

(ii) assist in preparing bidding documents.  

(iii) assisting in the evaluation of bids.  

(iv) ensuring that the Technical Evaluation and Tender documents comply with the procurement rules of MSH and relevant donors’ Procurement Regulations.  

(v) assist in monitoring the performance of contractors and consultants' performance and the delivery and completion of contracted goods and services.