RQ08183 - Project Manager/Leader - Senior

Hello,

I hope this email finds you well. We have received a new requirement from one of the ministries in Ontario. Please refer to the details provided below:

We are unable to submit a candidate without below mandatory documents.

To check the detailed description and matrix visit our website: Click here

https://thethinkbeyond.com/Job-Details/RQ08183-Project-ManagerLeader-Senior-ON

We're excited to invite you to join our company's WhatsApp group dedicated to for new job postings. Your insights and contributions would be incredibly valuable. Please use the link below to join: [https://chat.whatsapp.com/DwVITx9uaiELQflTDdCv33] We look forward to your participation!" 

(NOTE: Share required documents to pawankumar@thethinkbeyond.com by Monday, December 02, 10:00 AM EST.

Note:

This position is currently listed as "Hybrid" and consultants will be required to work onsite at the work location 3 days a week and 2 days from home. The details of this arrangement will be confirmed with the Hiring Manager.

Extension/Amendment Attestation: The Statement of Work (SOW) shall expire on April 4, 2025. Extension(s) only allowed using unused days/funds left on contract. No additional funds will be added beyond maximum contract value. Such extension(s) will be allowable only if the Master Service Agreement is extended beyond April 5, 2024 and be upon the same terms, conditions and covenants contained in the SOW.

The resources needed till March 31, 2026, will include an option to extend, at the same rate, till March 31, 2026 if Tender_12075 Managed Service Provider for Contingent IT Resources is also extended for a further one year, else an RFS under the Successor VOR will be issued for the services required after April 5, 2025 to March 31, 2026.

• Hybrid - Candidate must work 3 days onsite and 2 days remote

Experience and Skill Set Requirements

Description

Responsibilities:

Leadership and Strategic Management

• Provide project management expertise for the planning, coordination, and execution of initiatives in support of the Community Administration Solutions Sunsetting (CASS) initiative.

• Liaise with Ontario Health (OH), Ministry of Health, Ministry of Long-Term Care, Supply Ontario and the Health Services Cluster to identify and manage project dependencies in alignment with the CASS objectives.

• Facilitate multiple project work streams by following sound project management methodology, processes and procedures.

• For each workstream, proactively manage approved plans with stakeholder project teams, and work with relevant parties on risk mitigation strategies to ensure commitments and deliverables are completed as per approvals and stakeholder expectations.

• Develop, manage, and oversee an integrated project plan, project timelines, deliverables, and dependencies, ensuring each workstream adheres to their respective responsibilities and milestones.

• Establish and/or promote governance frameworks, meeting cadences, and reporting structures to facilitate decision-making, change management, and accountability.

• Manage risks and issues escalated from various workstreams, proactively seeking solutions and ensuring effective communication across all stakeholders.

• Provide strategic oversight and guidance to ensure alignment with the overall project goals.

• Drive decision-making processes in governance forums, ensuring timely and effective resolution of escalated issues.

• Develop and maintain strong working relationships with senior stakeholders and project teams to facilitate collaboration and consensus building across multiple governmental bodies and health care service providers.

• Promote OPS IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of IT resources.

• Provide direction and advice to team members by establishing tasks, deliverables, and expectations, and ensure that knowledge is shared.

• Provide strategic and operational advice as needed regarding business, resourcing, and financial impacts.

• Prepare and present status reports and updates for any relevant steering committees, advisory panels, working groups, or similar governance bodies.

• Ensure project artefacts and deliverables reflect a superior understanding of:

• Best practices in information technology project management including Agile and Waterfall methods.

• Stakeholder needs.

• Modern ERP solutions and their related technical and business architectures.

Technical Management

• Conduct and / or oversee waterfall and agile transitional technology projects with enterprise scale, particularly related to ERP and HR systems, working with diverse stakeholder groups across the Public and Broader Public Sector.

• Ensure technical dependencies between different workstreams are identified and managed effectively, with efforts coordinated to align technical objectives across stakeholder groups.

• Collaborate with technical leads, architects, business and technical subject matter experts to ensure that proposed solutions can be implemented and meet required standards.

• Manage integration points between legacy systems and new solutions, ensuring a smooth transition with minimal downtime or service disruption.

Typical deliverables

• Governance Framework: Design and / or maintain the governance framework that details decision-making authority, roles, and responsibilities.

• Project Plan: Develop and maintain the high-level plans that outline milestones, key deliverables, dependencies, and resource leveling opportunities/constraints across the workstreams.

• Risk, Action, Issue and Decision Logs: Maintain up-to-date logs of project risks, actions, issues, and decisions including mitigation plans and action items for each risk/issue.

• Status Reports: Prepare regular status reports for senior leadership and stakeholders, summarizing progress, risks, decisions, and next steps.

• Meeting Agendas and Minutes: Provide clear, action-oriented agendas for governance meetings and maintain detailed records of meeting outcomes and actions.

• Transition Strategy: Document the approach for transitioning from the legacy systems to the new solutions, including key technical and operational milestones.

• Develop financial and resource management plans as needed to ensure the transition initiatives are addressed in a timely manner.

• Develop communication documents, business cases, presentations, reports, and management briefings.

• Work with Systems analysts, business analysts and developers to ensure business requirements, systems analysis and design documentation is complete.

• Work with third party vendors to ensure SOWs are complete and meet the Ministry’s guidelines.

Issue and Risk Management

• Develop and implement comprehensive risk management plans, ensuring all identified risks are documented, assessed, and mitigated in collaboration with workstreams and stakeholders.

• Monitor issues escalated from the different workstreams (e.g., MOH, MLTC), ensuring they are addressed promptly, with solutions aligned across all stakeholder groups.

• Lead the governance in escalating risks and issues to senior leadership when required, providing clear options and recommendations for mitigation or resolution.

• Proactively identify and address any emerging risks or challenges related to governance, technical execution, or stakeholder alignment.

• Demonstrated knowledge and experience working with Personal Health information and understand the technical implications of PHIPA on the design and architecture of the solution.

Communication

• Serve as the primary point of contact for all governance-related activities, ensuring clear communication and coordination across all workstreams.

• Maintain partnerships through consultation with stakeholders and third-party vendors in order to sustain the applications and managed infrastructure environment and negotiate for appropriate support and processes to meet project delivery and operational objectives.

• Facilitate regular governance meetings with senior stakeholders, ensuring that agendas are focused, discussions are productive, and outcomes are well-documented.

• Ensure that key project updates, risks, and decisions are communicated clearly to all stakeholders, using appropriate reporting tools and methods.

• Coordinate and / or support communications and engagement with external stakeholders (e.g. broader public sector organizations) to ensure they are informed and aligned with project progress and potential changes.

• Maintain confidentiality and ensure stakeholder privacy and security principles are respected.

"If you are interested in learning more about this opportunity, we kindly request that you share the necessary documents. However, if this opportunity does not align with your current interests or responsibilities, please feel free to forward this email to any individuals who may be interested, or provide us with their contact information. We appreciate your attention to this matter.