Senior Executive Assistant (Boston)

The Senior Executive Assistant , what Klaviyo calls a Senior Executive Business Partner, will provide business support to executive leadership in our Go-To-Market organization. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our leadership team. Executives Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

How You Will Make a Difference:

A successful Executive Business Partner at Klaviyo will be a methodical, organized, take-charge project manager and executive support coordinator who has a deep understanding of all of Klaviyo’s business needs and the impact of major initiatives across departments. In this role you will:

• Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Provides strategic input on executive level project management
• Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
• Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
• Attend meetings, take notes on action items, and follow up with content and deliverables as needed.
• Manage logistics for quarterly executive off-sites and other meetings and events as needed.
• Help set agendas and review content for leadership meetings
• Complete travel arrangements and expense reports for the executives you support.
• Take ownership of small projects as they come up.

Who You Are:

• You have 5+ years in an administrative support role.
• You have experience supporting C-level executives (highly preferred).
• You have experience booking travel and completing expense reports and maybe have experience holding your own corporate card (preferred).
• You have experience with event logistics, especially in a project manager capacity.
• You’re highly adept in Google Suite, Slack, Zoom, and other communication technologies.
• You are intellectually curious.
• You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
• You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
• You are able to work independently and are a self-starter.
• You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge
• You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.