Senior Travel & Expense Representative

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

About Thermo Fisher Scientific:

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, growing efficiency in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an outstanding combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands. For more information, please visit www.thermofisher.com.

Job Title: Accounts Payable Senior Travel and Expense Analyst

Reports to: Accounts Payable Team Lead, (Travel & Expense) (P2P)

Group / Division: Global Business Services

Career Band: 3

Position Location: Budapest

Number of Direct Reports: approx. none

Position Summary:

This position is responsible for the audit of employee expense claims and query management for EMEA countries and processing the journal entries into the different ERP systems.

Role will require frequent communication with corporate personnel.

This role will support the Team Lead with reporting and staff training.

Key Responsibilities:

• Leverage analytical tools to identify, research, and correct/update data discrepancies, duplicates, and stale dated records. Assist in duplicate identification and data cleansing of expense claim audit loads as part of integration activities.
• Participate on cross functional meetings to discuss and improve company processes
• Builds and provide reports in a timely manner to the line manager from ERP systems
• Strongly assist in the development of forms, procedures and work instructions. Identify data quality or process improvement opportunities.
• Establish rapport with internal customers and other teams, build effective relationships, and share wins and successes
• Ensures quality in customer service levels are maintained both internally and externally.
• Audit of Expense reports to investigate potential company policy violations according to T&E policy
• Validating GL codes and cost centers and processing of expense reports in ERP system
• Mentoring and training new members of the team
• Other tasks as assigned

Skills Required:

• Experience with Concur, SAP, COUPA, Service Now
• Ability to meet deadlines.
• Excel knowledge
• Strong focus on issue resolution and open-minded attitude for process improvements
• Must be detail oriented as well as exhibit strong organizational skills.
• Strong interpersonal, written and verbal communication skills.
• Professional and customer focused with attention to detail.
• Experience in high volume, multi entity, multi currency processing function
• Understanding and appreciation of audit, SOX requirements & VAT rules
• Good understanding of EMEA VAT requirements

Education & Experience:

• University or College degree
• Strong prior experience in Shared Services or Global Business Services preferred in an Accounts Payable function (3+ years of relevant working experience)
• Need to be able to process large volumes of information efficiently.
• Demonstrate Thermo Fisher Scientific values - Integrity, Intensity, Innovation and Involvement.
• Fluency in English
• Additional language is advantage

Benefits:

• Competitive Compensation Package: Benefit from a competitive salary, Cafeteria benefits (SZÉP-card allowance), and an annual performance-based bonus. Flexible working arrangements and monthly pension fund contributions after six months of employment are also included.
• Comprehensive Health & Well-being Support: Enjoy a Medicover health insurance package with health screenings, life, accident, and critical illness insurance, as well as access to discounted dental care services. Stay active with a discounted All You Can Move Sport Pass and relax in our dedicated office areas equipped with massage chairs.
• Career Growth & Professional Development: Advance your skills through soft and hard skill training, continuous learning opportunities, and complimentary language courses available after three months of employment.
• Modern & Convenient Work Environment: Work in a modern office featuring standing desks and ergonomic chairs, located approximately 10 minutes from the city center, with complimentary parking provided.
• Inclusive, Multilingual Culture: Join our multilingual work environment with native colleagues, fostering a vibrant, collaborative atmosphere supported by innovative technology.
• Engaging Community & Events: Participate in exciting team and company events, including social responsibility initiatives and after-hours activities, as we celebrate diversity and shared achievements.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.