Workplace Operations Assistant

Company Description

Version 1 has celebrated over 26 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We’re also an award-winning employer reflecting how employees are at the heart of Version 1.

We’ve been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023.

As a consultancy and service provider, Version 1 is a digital-first environment and we do things differently. We’re focused on our core values; using these we’ve seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally.

Job Description

This position is for a Front of House role and Office Management Support. The working hours are between 08:30 am - 17:00 pm Mon- Fri.
The right candidate will provide a customer focused service and to engender positive client and colleague relationships while demonstrating attention to detail and ownership of the processes relating to areas of responsibility.
Main Duties:

• To receive and welcome all visitors to the office, creating a favourable impression.
• To ensure office stocks are maintained.
• Adhere to and work in line with the company's security policy, e.g., registering all visitors & contractors.
• Arrange taxi bookings for clients and visitors.
• To manage the booking of on-site meeting rooms and any associated catering requests.
• Provide further support to external corporate events where feasible.
• Sort and distribute incoming mail within the business and between our offices, ensuring that outgoing mail/packages are prepared for courier collections, arranged as required.
• Manage planned preventative and reactive maintenance with sub-contractors to ensure the service provided is in line with full statutory compliance
• Liaise with building management company, as required.
• Work in line with the Client's environmental policy and targets, leading sustainability initiatives and events.
• Remain flexible in terms of out of hours emergency business support
• Produce monthly accounting reports as required.
• General Office Administration as needed.
• Assist in Workplace Operations Project work from time to time

Qualifications

• Excellent communication skills
• Fluent in English Language, both written and spoken
• Able to manage time effectively and manage conflicting priorities.
• Professional appearance at all times.
• Strong commitment to delivering exemplary customer service.
• Able to problem solve and to take appropriate decisions.
• Computer literate and able to use standard word processing and spread sheet software.
• Relevant professional qualifications or experience.

Additional Information

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter among employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.