**Video Conference Call Etiquette**
By Jobtransparency Blog
Published on September 30, 2024
Mastering Virtual Meetings: A Comprehensive Guide
As the world shifts towards remote work, virtual meetings have become an essential part of our daily lives. Whether you're a seasoned pro or new to the game, navigating video conference calls can be daunting. To ensure you're always on top of your game, we've put together a list of 18 essential tips and best practices to help you participate in virtual meetings like a pro.
Pre-Meeting Prep
Before the meeting, make sure you're familiar with the video conferencing platform, including features like mute, show video, and chat. Allow extra time to download any necessary software, and log in early to test your audio and video settings.
Choosing the Right Environment
Select a quiet, distraction-free space with minimal background noise. Elevate your laptop or camera to eye-level, and dress professionally as you would for an in-person meeting. Ensure the room is well-lit, and avoid sitting with your back to the window.
Audio and Video Etiquette
Use earbuds or a headset for better sound quality, and mute yourself when not speaking to avoid background noise. Turn on your camera, and look directly into the lens when speaking. Avoid eating during the meeting, and limit distractions from your phone or computer.
Staying Engaged
Use the chat feature to interact with others, but stay focused on the discussion topic. Take notes, and follow up on action items after the meeting. Remember to log out properly to ensure your camera and video are off.
Security Reminders
For hosts, set expectations and ensure everyone is comfortable with the technology. For private meetings, use password protection to prevent uninvited users from joining. Stay vigilant against Zoombombing by limiting screen sharing and using password protection.
By following these tips, you'll be well on your way to mastering virtual meetings and staying ahead in the game. Remember to stay flexible, adapt to new technologies, and always prioritize professionalism and security. Happy meeting!