Accounting Assistant

Opal Group organizes live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the “self-starter” with truly unlimited growth potential. 

The Accounting Assistant is responsible for supporting the organization’s accounting functions. This position coordinates and maintains aspects of the organization’s accounting principles, practices, procedures, and initiatives. The Accounting Assistant prepares the accounting reports and presents findings and recommendations to the Controller. This position is remote.

Type of Job: FT International Consultant

Salary: $1,000 - $1,500

**Resume and cover letters only in English will be accepted**

Responsibilities: As an Accounting Assistant, you will play a critical role in supporting the CFO and ensuring the smooth operation of our accounting processes. Your responsibilities will include, but are not limited to:

• Administrative Support: Provide comprehensive administrative assistance to the CFO, helping streamline operations and manage daily tasks.
• Invoice Coordination: Oversee the distribution of invoices and manage classified transactions for clients with accuracy and efficiency.
• Problem Solving: Identify and troubleshoot potential issues, developing effective solutions to maintain the integrity of financial operations.
• Data Management: Regularly update and maintain accurate customer and vendor information in our accounting database.
• Reporting Assistance: Prepare and support the reporting process, including employee reports and financial data summaries.
• Sales Data Management: Ensure that sales information is accurately updated in the accounting database, contributing to financial accuracy.
• Billing Issues Resolution: Investigate and resolve any billing discrepancies or problems, providing top-tier customer service to our clients.
• Expense Tracking: Assist in monitoring and tracking internal operating expenses, ensuring timely and accurate reporting.
• Invoice Management: File and disburse all invoices promptly, ensuring compliance with company policies.
• Customer Service: Deliver exceptional customer service, fostering strong client relationships and ensuring satisfaction.
• Ledger Preparation: Assist with all stages of ledger preparation, including accounts receivable, accounts payable, collections, and reconciliations.
• Merchant Management: Handle merchant account management, ensuring smooth transactions and resolving any issues that arise.
• Project Management: Manage tasks and projects efficiently, ensuring deadlines are met and objectives are achieved.
• Financial Planning & Analysis (FP&A): Utilize spreadsheets to create and manage FP&A documents, supporting the company’s financial planning efforts.
• GPT Experience: Leverage GPT technology to enhance financial reporting and analysis.
• Collection Management: Assist in managing collection lists, ensuring timely follow-ups and accurate record-keeping.
• Credit Card Reconciliation: Reconcile credit card statements, ensuring all transactions are accurately recorded.
• General Reporting: Perform various reporting and administrative duties as needed to support the accounting team.

Requirements: To be considered for the Accounting Assistant position, you should possess the following qualifications:

• Educational Background: Bachelor’s Degree in Accounting or a related field, with internship experience.
• Experience with International Accounting and U.S. practices.
• Fluency in English (written and verbal) is required. 
• Financial Knowledge: Strong understanding and practical application of financial record-keeping procedures, laws, regulations, and standards.
• Team Collaboration: Ability to foster a cooperative and collaborative work environment.
• Accounting Skills: Demonstrated excellence in accounting and record-keeping, with a keen attention to detail.
• Communication: Superior oral and written communication skills in English, with the ability to convey complex information clearly and concisely.
• Technology Proficiency: Familiarity with modern accounting software, spreadsheets, and GPT technology. Excel Experience up to VBA. CRM for reporting.
• Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.