Accounting Supervisor

Company Description

 “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

• 19,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description

Scope of Position:

To oversee the daily functions of the accounting department while mentoring and developing all employees to be their best.

KRA’s (Key Result Areas) 

• Operations
• Accounts Receivables
• Branch AR is kept above a 95% with less than 2% of the AR over 45 days
• Work with Operations to trend and eliminate Bad Debt and Reserve / BNP.
• Credits are researched and cleared in as early as 30 days but no later than 60 days
• Journal vouchers are reviewed for accuracy and integrity daily.
• Open inter-company balances (AJAX) are reviewed weekly and communicated to operations for timely resolution.
• Problem accounts are brought to the attention of management before they age over 45 days.
• Rate/billing issues are communicated to management to ensure timely resolution and exceptional customer service.

Credit

• Approve OCL requests in the absence of DM making sure to adhere to CHQ credit policy.
• Manage and process all BCR’s with the managers input.
• Deposits are processed daily as per the client remittance advice and are reconciled and scanned in e.doc the same day.
• Signs of credit risk are communicated to the DM as they arise and store communication in folder on the F Drive
• Payables
• Manage and ensure that all vendors are paid within our terms and correctly
• Vendor statements are reconciled and reviewed monthly
• W9’s for all vendors are managed per check list posted on insite and scanned into the GCI tool
• Checks are issued as per Accounting Manual requirements
• Operational issues are communicated to management to ensure that revenue is recognized in the correct reporting period.
• A/P report is reviewed weekly and kept clean of any items older than 60 days.
• Review and ensure that the proper segregation of duties is in place to protect company assets. Those can be found on Insite

Supervision

• General supervision of work performed by employees. Monitor work to ensure that all company standards are met or exceeded.
• Desk audits are performed as per Accounting Manual.
• Monitor workload of each employee to ensure proper work distribution.
• Keep department clean and organized at all times.
• Ownership of all areas of accounting and admin.
• Constantly challenging staff to excel in their careers.

Personnel Development

• Knowledge, skills and ability show continuous improvement as demonstrated in the daily performance of the position.
• All aspects of training are performed (desk side, self-development, formal, etc.). In addition, employees in the department must also be held accountable for their training sufficient to meet the mandatory 52 hours a year training requirement.
• Ensure that all SOX requirements are met per company guidelines.
• Must actively recruit as well as conduct timely staff evaluations and reviews.
• Work with accounting manager to ensure that the department is meeting their goals.
• Ensure that all accounting manual procedures and processes are implemented within department and the department successfully passes audit.
• Daily development of designated number two on the team.
• Quarterly One/One required per 3+1 Mentorship process in PDC with each employee

Customer Service

• Ensure that your team members give priority to customer service and that they maintain an attitude of friendliness, courtesy and efficiency in the eye of the customer at all times.
• Deadlines and priorities are met and responsibilities are understood by the team as demonstrated in the daily performance of the job.
• A professional, courteous, and confident attitude is displayed to our customers and co-workers at all times.
• There is a demonstrated knowledge of the assigned Customer’s company structure, contacts and business/products.
• Customer complaints are communicated to operations as they arise

Company Policy

• The goal, culture and policies of Expeditors are understood and demonstrated in the daily performance of the position.
• A clean, neat and organized work area is maintained.
• Appropriately and professionally dresses for our business environment.
• Uncompromising integrity is maintained. 
• On time for all work related functions. 

Qualifications

Knowledge:

• Bachelor's degree preferred or equivalent related experience

Skills:

• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
• Good Microsoft Office skills (Excel, Word etc.).
• Ability to type 45 WPM

Behaviors:

• Emotional resilience
• Self-reflecting and open to receiving and giving feedback
• Initiative and ability to work in autonomy
• Role model of integrity and pride for all employees
• Proven supervisory attitude

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus