Administrative Assistant

Job Description

Why join us?  

It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive.  We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis! 

We are seeking an Admin Assistant with a minimum of 5 years’ experience to join our Los Angeles, CA team!

About Us  

AtkinsRéalis is one of the world’s most respected design, engineering and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy. 

How will you contribute to the team?

• In accordance with established procedures, perform a variety of routine and non-routine

administrative, clerical, and data collection tasks for supervisor

• Maintain executive appointment schedule by planning and scheduling meetings, conferences,

teleconferences.

• Perform various administrative, clerical, data collection, data entry, and report writing tasks

• Receive direction from immediate supervisor in completing non-routine assignments

• Scan, fax and bind documents, reports, and proposals as required

• May develop new reports or revise existing reports, as directed. Such reports may be in

spreadsheet or graphical formats, or narrative-style word processing

• Distribute reports as directed by immediate supervisor

• Originate correspondence and reports not requiring the personal attention of immediate supervisor

• Prepare general correspondence and maintains general files.

• Answer telephone, take and relay messages, screen callers and direct calls accordingly

• Receive, sort, and distribute mail

• May establish and maintain records of equipment, including a log of equipment service dates.

• Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.

• May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate

• May represent immediate supervisor at project-related or other meetings as directed

• Contribute to the advancement of TDG's goals through commitment to productive collaboration

with all stakeholders

• Perform other responsibilities associated with this position as may be appropriate

What will you contribute?

• High School Diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience
• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
• Experience in creating PowerPoint presentations is required

What we offer at AtkinsRéalis:  

AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work. Our benefit offerings address all of the areas that are part of living a healthy life.  

We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage for domestic partners and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes: 

• Competitive salary 
• Flexible work schedules  

• Group Insurance 
• Paid Family Leave  
• Two Floating Holidays 
• Paid Parental Leave (including maternity and paternity) 
• Pet Insurance  
• Retirement Savings Plan with employer match 
• Employee Assistance Program (EAP) 
• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program 
• An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals. 
• A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college 

If this sounds like you and you would like to expand your career with us, apply today!  

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Veteran/Disability. 

Please review AtkinsRéalis Equal Opportunity Statement here: 

https://careers.atkinsrealis.com/equal-opportunities-statement 

AtkinsRéalis cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. 

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.   

Expected compensation range is between $45,000 - $55,000 annually depending on skills, experience, and geographical location.  

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws. 

Note to staffing and direct hire agencies: 

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.atkinsrealis.com/recruitment-agencies 

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.