Administrative Assistant, R&D

Avantor, a Global Fortune 500 company is looking for a dedicated Administrative Assistant to optimize our Biopharma Production organization. This Bridgewater, NJ/ Innovation Center role is full-time, on-site.

If you have Administrative Assistant experience that includes support at the executive/leadership level – let’s talk

Minimum Education Requirement:

• Highschool diploma/GED. Associate or bachelor’s degree in a relevant area preferred

Required Experience (three yrs. +):

• Organizing events and internal stakeholder meetings.
• Supporting teams (preferably R&D) by ordering consumables and accessories.
• Preparing documentation for payment to vendors, consultants, and suppliers.
• Submitting A/P documentation and entering requests for payment into an accounting system.
• Responding to inquiries from an accounts payable team and payees.
• Managing executive level calendars.
• Scheduling meetings.
• Arranging travel for R&D executive leaders.
• Completing electronic expense reports.
• Collaboration / computer skills (IE: Microsoft Outlook, 365).
• Business level verbal and written communication skills.

Preferred Experience:

• Participating in maintenance of improvement processes.
• Implementing changes to improvement processes.
• Planning and management of tasks/deliverables.
• SAP or equivalent.
• Developing a strong network within a department and company.
• Collaborating with a network to answer questions and successfully execute responsibilities.
• Demonstrating/ executing confidentiality in the implementation of all responsibilities.
• Collecting, reviewing, entering, reporting and formatting accurate data into spreadsheets, databases, and other solutions.
• Answers incoming calls; forward to the appropriate associate, department or voicemail.

How you will thrive and create an impact:

Avantor’s Biopharma Production organization works side-by-side with Scientists around the world to enable breakthroughs in medicine, healthcare, and technology at scale. Our expertise and solutions, reliable products, digital solutions and innovation and manufacturing facilities help make life-changing possibilities a reality. The R&D organization develops innovative products and solutions that deliver transformative results to our customers.

The Administrative Assistant is an integral part of the R&D organization and enables the R&D team to do their job well and safely. The successful candidate will proactively identify solutions to the day-to-day R&D operation by collaborating with the Facilities Manager, vendors and internal stakeholders. This highly visible role will convey the Avantor values to visitors through one-to- one interaction.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people’s lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom’s voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success.

At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

Apply today!

ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions) Typically works in a office with adequate lighting and ventilation and a normal range of temperature and noise level.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.