A/R Specialist

The Opportunity:

At Avantor, people are the most important part of our success because they drive our global performance. That's why our Operations, Lab Services, Sales, and many other Avantor teams rely on our talent acquisition initiatives to attract, engage and hire the right talent. Avantor's FP&A vertical is a crucial part of this mix, enabling all our internal teams worldwide to grow beyond their limits.

Avantor is seeking a A/R Specialist to support our Nusil Credit & Collection team. This role is responsible to obtain revenue by verifying transaction information; compute charges and refunds; prepare and mail invoices; identify delinquent accounts and insufficient payments. Collect revenue by reminding delinquent accounts; notify customers of insufficient payments. Pay invoices by verifying transaction information; schedule and prepare disbursements; obtain authorization of payment. Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.

This position reports to the Nusil Assistant Controller and sits at our Carpinteria, CA location.

What we're looking for

• Education: Bachelor's degree in Accounting or Business Administration
• Experience: At least 2 years of trade collection experience.
  • Basic Knowledge in Mexico legislation "Facturacion 3.3"
  • Microsoft Excel (Intermediate), able to work pivot tables
  • Able to work with ERP systems, Intermediate SAP knowledge
  • Experience loading documents in customer web portals (Ariba, Tugsten, etc)

Who you are

• Good communication verbal and written.
• Analytical skills, ability to prioritize and multi-task to meet deadlines
• Ability to work under pressure and handle difficult situations/people
• Able to drive a car

How you will create an impact

• Verification of invoices according to Mexican legislation ("Facturacion 3.3")
• Sends via email the invoices (pdf and xml) to the customers portfolio assigned
• Loads invoices (pdf and xml), proof of delivery/GR and customer orders in the customer web portals to start the collection process.
• Submits in person invoices, proof of delivery/GR and customer orders in customer's premises to start collection process.
• Applies customer payments in SAP, generating the corresponding stamp ("complemento de pago") with pdf and xml and sending these to the customer via email.
• Applies credit/debit memos in customers' accounts.
• Recommends and implements action plans for delinquent accounts. Holds meetings with customer and the corresponding VWR associates to follow up on collection issues and develop action plans.
• Maintains updated balance accounts reconciling with customer issuing statements of account.
• Prepares monthly collection forecast and determines variation vs actual
• Handling advance payments invoice
• Creating Banks payment reference
• Keeps electronic customer files updated
• Perform other duties as assigned.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

Pay Transparency:

The expected pre-tax pay for this position is

$58,000.00 - $97,000.00

Actual pay may differ depending on relevant factors such as prior experience and geographic location.

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.