Associate Director, Program Management - Pharma

As our Associate Director, Program Management - Pharma, you will...

Play a pivotal role in leading and elevating our project management capabilities. You will be responsible for overseeing the successful delivery of projects and ensuring adherence to quality standards, timelines, and budgetary constraints. In this strategic leadership position, you will serve as the anchor of project coordination, driving excellence across various engagement types, including research, strategy, design, and development

Be Accountable and Responsible

• Lead and direct a multifaceted team, instilling organization and structure in the delivery approach, planning, and meeting execution
• Drive the establishment of project estimates, scopes, timelines, and resourcing strategies
• Identify and manage project risks, issues, and needs, collaborating with cross-disciplinary team members promptly
• Collaborate with Client Services to proactively monitor and manage project scope, escalating risks and concerns for proactive mitigation
• Coordinate team resources and task assignments based on deliverables and project plans
• Assist with contingency planning, problem resolution, and recommend solutions to maintain schedules, budgets, and quality deliverables
• Present project parameters and checkpoints, ensuring timely delivery of high-quality outputs
• Coordinate legal reviews based on Client process
• Deliver detailed progress reports, financials, and forecasts on assigned projects
• Track changes in scope and actual hours against project plans, making adjustments to ensure projects are delivered on time and within budget
• Keep the Department Director informed of progress and raise concerns promptly
• Plan and facilitate effective meetings, project estimation, and planning
• Collaborate with key discipline leads for input, managing personalities and conflicts effectively
• Confront issues openly and expediently, enforcing agency processes within the team
• Share lessons learned and best practices across departments
• Identify areas for internal improvement and develop implementation plans
• Seek internal efficiencies to enhance client satisfaction and deepen relationships

These are the qualifications we’re looking for

• 7-8 years of project management experience in integrated marketing, preferably from an advertising agency setting
• 3-4 years of Pharma / Life Sci experience
• Bachelor’s degree preferred, or equivalent work experience
• Experience using both Waterfall and Agile methodologies
• Understanding of project management best practices
• Excellent communication skills (oral and written)

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