Contracts Manager (PR & Influence)

Department:  PR & Influence

Location: London

Contract type:  Permanent

Full Time/Part time:  Full Time

About Ogilvy:  

Ogilvy UK has been creating iconic ideas that deliver impact at scale for clients ever since David Ogilvy founded the company in 1948. Ogilvy UK specialises in bringing together brand advertising, customer experience marketing, PR, influence and consulting, all fuelled by Behavioural Science. Our world-class award-winning creative campaigns deliver solutions for clients including Sainsbury’s, Argos, , Mondelēz International, Unilever, TK Maxx and Pernod Ricard.  

In 2023, Ogilvy UK celebrated their 75th anniversary and was the most awarded agency in Europe. Ogilvy is home to the largest influencer marketing practice globally, and hosts the world’s biggest festival of behavioural science and creativity, Nudgestock – now in its 12th year. 

The Role: 

The Contracts Manager supports the PR & Influence function and works across central teams and all global markets. This person will be responsible for keeping comprehensive and accurate records of all contracts and ensuring that the business has access to information about such contracts. They will also be responsible for preparing and responding to contracts, triaging requests into the WPP Legal function, providing access to legal self-help notes,  templates and other resources as well as providing support in completing templates for contracts and information requests.

Key Responsibilities: 

• Establish and manage relationships with business leadership, agency teams and legal counterparts.
• Negotiation activities for some of Ogilvy’s vendor contracts (e.g influencers, talent, production companies, photographers, etc) to meet Ogilvy’s and its client’s needs for a mutually beneficial outcome.
• Act as a first responder on questions coming from the business relating to vendor contracts, including requests for information and standard contract terms, templates, self-help legal guidance and other resources made available by the WPP Legal team.
• Advice on completion of template legal forms
• Collaborate with internal stakeholders to co-ordinate and track the signature of contracts with vendors and ensure agreement of consistent terms.
• Co-ordinate with WPP Legal operations team to operate the contract management system and ensure key contracts are uploaded.
• Provide guidance and support to the business on the existence of signed contracts across different markets.
• Provide high level guidance on the rights and obligations arising under signed contracts.

Requirements: 

Ability to manage multiple projects simultaneously and prioritize tasks effectively

Strong attention to detail and analytical skills

Ability to communicate well with a wide range of people across different markets

Ability to build network within complex organisation

Proactive problem solver who works collaboratively

Proficient in Microsoft Office Suite and ideally also contract management software (Conga)

How we help you Thrive: 

•  25 days annual leave + 1 Volunteer Day  

• Bupa Healthcare 

• Enhanced Maternity, Adoption and Shared Parental Leave 

• We have a Flexible Working Model with core working hours: 10am – 4pm 

• A 1.5:1 Matching Pension Structure 

• Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year  

• Season Ticket Loan and Cycle to Work Scheme 

• Life Assurance 

Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us.  

We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for anyone who wants to work at Ogilvy. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know and we will do everything we can to accommodate.