Document Specialist 272
Company
Radiant Digital
Location
Pasadena
Type
Full Time
Job Description
Responsible for routing, recording, monitoring, and expediting office checks of engineering and supplier data as required. Interfaces with reproduction department for required reproduction associated with distribution of engineering, supplier, and technical data. Accumulates certified supplier data and other required technical documents. Implements and maintains project document control record keeping system. Works under general supervision, and may assist in training Associate Document Specialists.
- 7+ years in chemical and petrochemical industry
- High School Diploma or GED required
- Must have previous experience as a Document Controller
- Knowledge of document control processes and document management in a chemical plant and Capital Projects
- Responsible for development and implementation of a site-wide Document Management
- solution (including selection and implementation of a Document Management Software
- solution) that meets ISO 9001 requirements
- Track and flag documents with recurring obligations, expiration dates, execution requirements
- and communicate deliverables or time sensitive information to internal employees
- Conduct regular audits of documents for appropriate retention standards
- Develop and implement a set of key procedures and specifications governing the document
- control process, including document control procedure, document numbering specification,
- correspondence procedure, archiving specification, translation procedure, and other
- documentation together defining the Document Control framework on the given project
- Prepare specifications for documents (requirement, control, delivery) for Internal and external
- design vendor documents, and Project correspondence
- Comply with the Company Records Management for Controlled and not Controlled documents
- Execute project archiving and handover to the next project phase / Operations
- Manage all paper and electronic document flow within the plant, and from/to contractors or
- vendors
- Create and maintain document distribution matrix
- Establish and coordinate the use of document “team working areas” for uncontrolled
- documents and informal sharing
- Establish and maintain the Document Control System and Electronic Document Management
- System (EDMS)
- Prepare and issue document reports (Monthly Contractor Master Document Register
- status/progress/ forecast, Company Document review statistics)
- Cross-discipline engineering documents (requirements and use) and discipline approval
- processes within project teams
- Coordinating all document control functions and systems required to operate Plant
Date Posted
02/21/2023
Views
0
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