Executive Assistant / Head of Household

Position Overview

We are seeking a highly skilled, dynamic, and organized professional to serve as the Executive Assistant & Head of Household for a serial entrepreneur and their family. This unique role blends executive assistance with household management, overseeing both business and personal endeavors. The ideal candidate is a proactive problem-solver, adept at handling complex projects, managing diverse teams, and ensuring smooth operations across multiple domains, including business ventures, personal projects, and family needs.

Key Responsibilities

Executive Assistance

• Act as a trusted advisor and right-hand to the principal, assisting with all aspects related to business affairs.
• Liaise with external partners, vendors, and stakeholders as needed
• Plan and execute all travel arrangements, including personal and professional trips for principal and family members.

Operations Management

• Coordinate daily operations for both business and household activities, ensuring seamless communication and prioritization.
• Supervise and manage staff across various roles, including business employees, household staff, and childcare providers.
• Create and maintain systems for effective scheduling, resource allocation, and workflow management.
• Develop KPIs and tracking mechanisms for ongoing projects to ensure accountability and transparency.

Household Oversight

• Manage household budgets, vendor relationships, and contracts for services such as property maintenance and security.
• Organize and oversee staff for family members, including drivers, assistants, and nannies.
• Ensure the household runs efficiently, addressing any issues or challenges promptly.
• Support family needs, such as scheduling personal appointments, planning events, and coordinating travel.

Personal Support

• Serve as a liaison between the principal and family members to streamline communication and logistics.
• Assist with planning and managing philanthropic initiatives, donations, and community outreach.
• Handle sensitive matters with discretion and maintain strict confidentiality.

Qualifications

• Education: Bachelor’s degree required; MBA or equivalent preferred.
• Experience: Minimum of 8 years of experience in a high-level administrative, operational, or leadership role, ideally in both corporate and household settings.
• Skills: Exceptional organizational, communication, and problem-solving skills. Proficiency in financial management, project management tools, and operational systems.
• Personal Traits: High emotional intelligence, adaptability, and a service-oriented mindset. Ability to work under pressure, manage competing priorities, and maintain confidentiality.

Key Competencies

• Strategic thinking and the ability to anticipate and address the principal’s needs.
• Strong interpersonal skills to manage relationships with diverse stakeholders.
• Leadership experience in managing teams and creating an efficient, harmonious work environment.
• Detail-oriented with a high level of accuracy and ability to handle multiple, complex tasks simultaneously.

Compensation and Benefits

• Competitive salary based on experience.
• Performance-based bonuses.
• Full benefits, including health insurance, retirement contributions, and paid time off.
• Opportunities for personal and professional growth.

Application Instructions

Please submit your resume, cover letter, and references to [Insert Email Address]. In your cover letter, highlight your relevant experience and why you are uniquely suited for this multifaceted role.